Managing News in Reason

Kinds of Newsletters Available

Reason can be set up to do several kinds of newsletters. If you would like to set up a newsletter, here are your options:

  1. Basic Newsletter
  2. Issued Newsletter
    • Posts are grouped into issues
    • All posts in an issue are displayed together
    • Older issues are available through a drop-down menu
    • Example: History Dept. Newsletter, The Historian
  3. Issued Newsletter with Sections
    • Like Issued Newsletter, but each issue can have multiple sections into which news items are grouped
    • Example: Career Center Bulletin
  4. News assigned to specific pages
  5. Blogs
    • Like the basic newsletter, but readers can add commentary to posts
    • You can have multiple blogs in one site

If you're not sure which kind of newsletter or blog is best for your site, don't hesitate to contact one of the members of the Web Services Group. We'll be happy to talk about your needs and figure out a good solution.

How a basic newsletter works

  • Examples: Web Group Newsletter, Reason Training News Page
  • Visitors browse your posts in a listing
    • Posts are arranged with most recent at the top
    • 10 posts are displayed at a time
    • Older posts get moved into archive automatically
    • Each post looks like this in the list:
      Anatomy of a news posting in list
  • When a visitor wants to read an entire post, he or she clicks on the title of that post
    • Each post looks like this in the detailed item view:
      Anatomy of a news post's detailed item view

Adding News Posts to a basic newsletter

(Note: This section assumes your site has been set up for a basic newsletter. Contact the Web Services Group to have your site set up with a newsletter. )

  1. Log in to Reason at
  2. If you see a list of sites, choose Reason Training (if you are in a training session) or a site which has been set up for newsletters (if you are not in a formal training session).
  3. Under Add/Edit, choose News/Posts
  4. On this page you will see the list of News Posts that have already been added, filters for searching these posts, and a link to add a new post:
    Add/Edit News Posts
  5. Click on Add News/Post.
  6. This will take you into the editing mode for a new News/Post. This form will be empty when you start; text is included in this example to make it easier to understand how what you enter on this form will show up on the public side of the site (you can also refer to the public side examples above):
    Edit News/Post
    The editing mode is made up of these parts, which are listed on the left side of the screen:
    • Preview
    • Edit (The form displayed above)
    • Associate Images with this Story
    • Make Links to Assets (We will not be covering this part, because it does not work in all types of newsletters yet)
    • Assign to Categories
    • Finish
  7. Preview doesn't do what you'd expect. Instead of showing you what the item will look like, it just shows you all of the information Reason has about the item.
  8. Edit is where you will enter all of the text that makes up the news post. Fill in these fields; when done, click the Save and Continue Editing button.
    • Name: The name used in the Reason listings — not on the public site.
    • Title: The title used on the public site.
    • Author: The name of the person who wrote the piece.
    • Date: The date the piece was published. By default, it fills in today's date.
    • Description: The teaser or abstract of the news item. A teaser tantalizes your readers with a tidbit that makes them want to figure out what you are going to say; an abstract gets right to the point with the main idea of the post.
    • Content: The full post.
    • Keywords: Words that you or others might search for when trying to find this item. You can include phrases, like "Portuguese Economic Indicators" or single words, like "Alumni." Separate words or phrases with commas.
    • Status: Choose published to put the post on your newsletter. Choose pending to hold the post for later.
  9. Associate Images with this Story allows you to publish images alongside the post.
    1. Click on Associate Images with this Story to get a listing of available images
    2. Click Select next to images you want to be published with the story; those images will be added to a "selected" list at the top of the page.
    3. Click Deselect next to images that you've changed your mind about.
  10. We won't touch on the Assets or the Categories aspects just yet
  11. Finish takes you out of Editing Mode and back into Browsing Mode. You will see the news item you just created in the list.
  12. To see the news item on the public site, click Go to public site at the top of the page, and then browse to the site's news page.

Other kinds of newsletters and blogs

  • Issued Newsletter
    • Example: Currently@Carleton
    • News posts are grouped together into issues
    • Takes an extra step to add a news post: Assign to Issue
    • Pros: can group items together into issues, can hold an entire set of posts and publish them simultaneously
    • Cons: more work to maintain, cannot currently borrow posts from other sites, only works well if have a set publishing schedule, hard to publish information as it happens
  • Issued Newsletter with Sections
    • Within the issue, news items are grouped together into news sections
    • Example: Career Center Bulletin
    • Requires an additional step for each post added: Assign to a News Section
    • Pros: Even more ability to group items
    • Cons: Even more work to post items, cannot currently borrow posts from other sites, only works well if have a set publishing schedule, hard to publish information as it happens
  • News assigned to specific pages
    • When you enter news posts, you can assign them to categories via the Assign to Categories step.
    • You can then set up specific pages to list posts in particular categories.
    • So you could have an "announcements" category, a "comps" category, a "majors" category, and we can set up pages that list just the posts assigned to those categories.
    • You can combine these category-specific news listings with a listing of all posts.
  • Blogs
    • When you enter news posts, you can assign them to both a blog and to categories.
    • You can allow visitors to comment on posts
    • You can choose to moderate comments (that is, review them before letting them go public) or let comments go up without intervention
    • You can have multiple blogs on a site
    • Each blog can have its own settings: number of posts per page, who can add posts, who can comment
    • Visitors can browse your posts by category or simply chronologically