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Following Up

1. Thanking an interviewer after an interview:

Sending a note to your interviewer immediately after your interview helps you stand out and maintain a relationship with the interviewer after the interview. If you didn’t receive any contact information from them, consider following up with your recruiter and finding out how best to contact and thank your interviewers! 

Dear _____________,

I really enjoyed meeting you during my interview for _____________ at _____________ on [date]. Our conversation on [1-2 specifics from the interview that stood out to you] made me very excited about [joining your team, working at xx company, etc;].
The opportunity is exhilarating, and one I feel like I could succeed in! I’m looking forward to hearing any updates on the rest of the process, but in the meantime, please don’t hesitate to contact me if you have any questions or concerns.
Thanks again for the great conversation on [date].
Best, _____________


2. Following up on an application (without another offer)

Sometimes, recruiters get busy, or complications arise, and you don’t hear back from them as quickly as you’d like. In such a case, wait at least a week and then send a follow-up email to check in on the status of the hiring process.

Dear _____________,

I hope you’re doing well! I'm writing to check in on the status of the hiring process for _____________ position at _____________. I remain very enthusiastic about the position and working with the team this summer.
If there is any further information you need from me, please let me know. Thank you very much for your time and consideration, and I look forward to speaking with you soon.
Best, _____________

3. Following up on an application (with another offer)

Be transparent with your employer and let them know of any other deadlines/commitments you might have. You don’t want to miss out on a job opportunity just because the employer didn’t have the details on your situation.

Dear _____________,

I’m writing to give you a quick update regarding my application. I’m currently in the process of interviewing for a _____________ role at your company. The interview process has been excellent so far, and I’ve had a great time talking to you and the rest of the interview team.
I am writing to you because I was recently offered a position at another company, and have a non-negotiable [say this only if you’ve tried to get an extension] deadline to accept or reject the offer by _____________.
[Provide some reasons for why you want to work for their company, if it’s your top choice then feel free to mention it] Do you think we can talk briefly about my application and when I can expect to hear from the hiring team? I would greatly appreciate the chance to [interview or intern, depending on what your current status is] at _____________.
Thank you so much for your consideration. I hope we can find time to speak soon.

Best, _____________

4. Withdrawing an application

Dear _____________,

Thank you for considering my application and [if you’ve interviewed] taking the time to interview me. While the position at _____________ is extremely exciting, [general reason you decided to go with another offer, eg. I’ve been offered a position at XX and plan to accept it, your organization isn’t the best fit for me the moment, given my current goals and learning objectives etc.]
Therefore, I must withdraw my application. I’m enthusiastic about the work you do and hope to have the opportunity to work with you in the future.
Best, _____________

Career Center pages maintained by Andrea Kubinski
This page was last updated on 2 July 2019