Administration of your Grant

Essential post-award information

An electronic Grants Manual has been prepared by Carleton's Business Office as a resource for faculty who have received external or federal funding. It provides information to aid the Principal Investigator in conducting proper fiscal management and oversight of the project.

For new awardees - faculty or staff receiving a grant for the first time - a meeting with personnel of the business office and CFR, before obtaining your account number, will provide orientation in management of your grant.

About reports

After a grant has been awarded, the Office of Corporate and Foundation Relations (CFR)

  1. notifies the Dean's Office, Susan Benson, Grant and Cash Manager (x5990) in the Business Office, the appropriate academic department, and the principal investigator of award details, including reporting requirements, as applicable.
  2. generates reminders of reports due, via an automated system, which are forwarded to the reporting officer (usually the principal investigator or project director) for handling.
  3. works with the reporting officer to draft interim and final reports, or provides whatever other assistance might be necessary to meet a reporting deadline. For almost all institutional proposals, the Office of Corporate and Foundation Relations drafts the interim and final reports.
  4. tracks institutional relationships with funders by carefully monitoring grants and working directly with faculty; for instance, we like to be informed about grant activities as this information can be useful in developing future proposals and ensuring the continued good will of Carleton's benefactors.

Reporting information for various agencies:

If your grant involves a subaward

An outgoing subaward agreement is used when a substantive portion of the programmatic work outlined in a Carleton proposal is conducted at another organization.

To ensure that all subawards issued from the College comply with federal regulations, and to learn of PI responsibilities, refer to this Subrecipient Award and Monitoring Policy.

Staying compliant

Refer to Compliance Policies and Practices for an alpha listing of numerous compliance topics.

Follow the links below (click on headings in the blue boxes) for more information on aspects of common post-award compliance issues specific to federal funders:

  • tracking Responsible Conduct of Research (RCR)
  • implementing a Data Management Plan
  • verifying the absence of research misconduct or conflict of interest