Housing and Dining Accommodations

Housing Accommodations

Students with a disability seeking a housing accommodation must provide documentation of their disability and their need for the requested accommodation. This information must be documented by a licensed healthcare provider with competence and expertise in the area of diagnosis.

The following questions should be answered in the provider documentation:

  • What is the problem? Include the diagnosis name and code number (using current DSM or ICD manual)
  • How was the condition assessed?
  • What date(s) was the assessment/treatment provided?
  • How long will the condition continue?
  • How does the problem manifest itself?
  • What aggravates the problem?
  • What makes it better?
  • What housing arrangement is considered necessary?

Procedure for requesting a housing accommodation

Please note that housing accommodations must be requested and considered annually.


Meal Plan Exemption Requests

All students who live in residence at Carleton College are required to take the board plan associated with the building in which they reside unless they choose to select a meal plan with more meals. All freshmen must take the traditional 20 meal plan their first term at Carleton. This is grounded in both principle — that a major feature of living at a residential college is table sharing — and economic practicality: because we equip and staff a full dining program, we need students to participate in the program to pay for this service.

Exemptions from the meal plan are rare. They are made solely on documented health conditions that require special diets that cannot be accommodated by the college’s dining services provider. If you are petitioning for a meal plan exemption, the accommodation request and documentation should be submitted two weeks prior to the first day of the term for which you are applying for an exemption. Requests for exemptions must be submitted annually.

If a meal plan change is approved, you will be billed a weekly rate for any partial or full weeks you have been on a meal plan. The week is defined as Sunday through Saturday.

The following questions should be answered in the provider documentation:

  • What is the problem/diagnosis (include diagnostic code and name from ICD or DSM manual)?
  • How was the condition assessed?
  • What date(s) was the assessment/treatment provided?
  • What is the history? How long has this been going on?
  • How long will it continue?
  • How does the condition manifest?
  • What aggravates the condition?
  • What food items need to be avoided for health reasons?
  • What makes the condition better?

Procedure for requesting a meal plan exemption:

  • Step 1: If this is the first accommodation request (including academic accommodations), submit a First Time Accommodation Request. If this is not the first accommodation request, submit a Supplemental Accommodation Request.
  • Step 2: Healthcare provider documentation should be submitted to disability@carleton.edu or or faxed to 952-479-5305.
  • Step 3: Contact disability@carleton.edu to arrange a discussion of your request.
  • Step 4: Disability Services staff will arrange a meeting with you. This meeting may include a chef and/or the manager of the dining service to consider the needs and how the meal plan can be accommodated.
  • Step 5: A decision on the accommodation request will be provided to you in writing.

Please note that meal accommodations must be requested and considered annually.