Carleton Global Engagement Program Policies

Cell Phone Policy

As part of our commitment to health and safety, all students on Carleton Global Engagement Programs are required to have a working cell phone. The phone must be capable of making and receiving both local and international calls throughout the duration of the program. While we recognize that alternative communication methods can be free or cheaper than cell service i.e. Facetime, Skype, WhatsApp, etc., those do not satisfy our need for regular local communication with staff and partners nor do they meet our emergency communication needs. Therefore, local cellular capacity on each student’s phone is required for the duration of the program. Students are required to provide the phone number at which they can be reached during the program to the program staff. 

Students participating in a Carleton Global Engagement Program can choose one of the following options: 

  1. 1. Use current cell phone with a foreign SIM card 
    Program staff will assist students during on-site orientation in purchasing an appropriate local SIM card. With foreign SIM cards, you purchase credit and must “top up” when you run out. Ask your service provider if your phone can be used abroad. If it is, request they unlock it for you. You must complete this step before you travel.  
  1. 2. Obtain a pay-as-you-go phone upon arriving
    Program staff
    will assist students during on-site orientation in purchasing an appropriate phone. Pay-as-you-go phones are widely used abroad and can be purchased inexpensively in many stores.  
  1. 3. Use your regular phone on an international cell phone plan
    This is convenient, but depending on your cellular carrier, may be quite expensive if you depend on it for everyday use. Contact your cell phone provider to discuss this option.

Voluntary Withdrawal Policy

A student must submit their request to withdraw in writing via email, postal mail, or fax to the Carleton Global Engagement Programs office and the Carleton GEP faculty director. The student’s date of withdrawal is considered to be the date when the Carleton Global Engagement Programs office or the faculty director receives the written request to withdraw. If the Carleton GEP office and the faculty director both receive a written request to withdrawn, the date of withdrawal will be whichever request is acknowledged first. If the student withdraws from the program after acceptance has been confirmed and payments have been made, Carleton will follow the schedule below to determine the forfeited amount. The student or home institution will be held accountable for any amount forfeited, even if those funds have not yet been forwarded to Carleton College.

Date of Withdrawal (Non-medical) 

Student or Home Institution Forfeits… 

After confirmation of acceptance and payment of deposit 

$500 - Deposit fee 

After June 1st (Fall Programs) 

After Dec 15th (Spring Program) 

$2500 - Deposit fee ($500) and initial payment ($2000) 

Within 21 days prior to on-site program start date 

25% of tuition and 100% of program and transportation fees 

From on-site program start date to Day 14 of the program 

50% of tuition and 100% of program and transportation fees 

Any time after Day 14 of the program 

100% of tuition and 100% of program and transportation fees 

Date of Withdrawal (Medical) 
A medical withdrawal requires documentation in support of the grounds for withdrawal from a
n appropriate health professional, e.g., medical doctor, nurse practitioner, psychologist, mental health counselor. 

After confirmation of acceptance and payment of deposit 

$500 - Deposit fee 

After June 1st (Fall Programs) 

After Dec 15th (Spring Program) 

$2500 - Deposit fee ($500) and initial payment ($2000) 

Within 21 days prior to on-site program start date 

25% of tuition and 100% of program and transportation fees 

Any time between the on-site program start date and Day 45 

50% of tuition and 100% of program and transportation fees 

Any time after Day 45 of the program 

100% of tuition and 100% of program and transportation fees 

Required Withdrawal/Dismissal Policy

Students are required to follow the policies outlined in Behavioral Expectations for Participants. As per these policies, a student may be dismissed from a Carleton Global Engagement Program for infractions. A student who is dismissed from a Carleton GEP receives no refund of tuition or program fees, and receives credit only if the student completed a course with a grade of C or above.

Cancellation Policy

In case of program cancellation by Carleton College before the on-site start date, all fees paid to Carleton College will be refunded. If the program must be cancelled after it has begun but before its conclusion, a partial refund may be given. This will be determined on a case-by-case basis, accounting for such factors as the amount of time spent on site, transportation used, and the number of credits that the students remain eligible to earn, if any. Minor alterations in the program will not result in refunds.

Drop/Add Policies for Independent Study/Field Research Projects (ISP)

Independent Study/Field Research Projects associated with Carleton Global Engagement Programs are required courses. When the student confirms his/her/their participation in a Carleton Global Engagement Program, the student understands that participation in the Independent Study/Field Research course is required and that he/she/they may not voluntarily withdraw. Requests to drop the Independent Study/Field Research will be considered only for the most serious and extraordinary reasons. For more details, please see the attached PDF.