October 13th, 1992

  • Location: Sayles-Hill 251
  • Time: 4:15 pm
  • Present: Deborah Appleman, Carleton Crawford, Ellen Cutler, Robert Hochman, Chang-tai Hung, Alison Kettering, Elizabeth McKinsey, Martha Meier, Aaron Mysliwiec, Ann Ness, Clement Shearer, Stephen Soderman, Megan Spears
  • Absent: Robert Bonner, Trustee Charles Johnson, Stephen Lewis, Alumni alternate Kit Naylor, Robert Tisdale, Cathy Yandell
  • Guests: Jennifer Brennan, Bess Dawson (Carletonian)
  • Secretary: Marge Symens
  • Keywords: college activities, sir ketumile masire, botswana,

The meeting was called to order at 4:18 p.m. Dean Elizabeth McKinsey presided in President Lewis' absence.

1. Approval of Minutes

Minutes of the September 14, 1992 meeting were approved as written.

2. President's Report

In lieu of a President's Report, Dean McKinsey used this opportunity to report on the success of recent College activities involved with the visit of Sir Ketumile Masire, President of the Republic of Botswana, and Dr. Gaositwe K.T. Chiepe, Botswana's minister of external affairs. On behalf of the President, Dean McKinsey thanked all of those who attended activities and made our guests feel welcome.

3. Committee Reports

Budget Committee

Dean Clement Shearer, chair, reported that the committee is meeting on Wednesdays during fall term and its members to date include Beverlee DeCoux, David Brodigan, students Carleton Crawford and Brent Griffith and Professor Loren Haskins. At the first meeting, they reviewed the 1991-92 $50 million operating budget, which closed with a $139,000 surplus. Dean Shearer noted that two-thirds of budget dollars come from student fees and that although decreased enrollment and increased financial aid costs effected lower revenues, expenses were lower than anticipated as well, including salaries, resulting primarily from unfilled positions. Variations in projections--endowment income, Bookstore sales, etc.- -also influenced budget income. Although the current 1992-93 operating budget was looked at, it's too early to evaluate its performance; however, the outlook is positive.

Dean Shearer said the committee, in discussing its purpose, felt its focus should be on long-range planning aspects, the College's long-term financial health, the direction in which the College is headed, generally and in specific areas, and on the progress being made in meeting the College's mission. The committee also will review and advise annual budget-priorities planning and will share committee findings with the Council and the College.

Dean Shearer said the committee's fall and winter agenda will include hearings and studies on several areas and departments of the College, in preparation for the 1993-94 budget. Dean of Admissions Paul Thiboutot will meet with the Budget Committee at its next meeting to provide current and projected information on admissions/enrollment issues. Director of Student Financial Services Len Wenc will attend a meeting to review current financial aid policies, trends, and related factors and the challenges ahead to retain the College's current financial aid position. A third area for hearings is on campus computing issues.

Dean Shearer noted that academic department chairs have been asked to give their perspective on budgetary issues, priorities, and needs and on how they are faring under current trends. The committee also will review the compensation package, long-range plans for the Library and the Computer Center, the key factors and "A Strategic Agenda for Carleton College" documents, and the long- range financial models.

Dean Shearer commented that annual budgets typically make changes in small, incremental steps and a recurring question is how to significantly reorder budget priorities, should that become necessary. He anticipates using

* These minutes are unofficial and subject to correction and final approval at the next meeting.

committee discussions as a sounding board as he works toward having a systematic approach in place for addressing this issue. He assured members that he does not expect major reordering; he just wants something in place, in case.

Committee to Review "Statement of student Rights and Responsibilities" and "Code of Conduct"

In the absence of committee chair Dean Robert Bonner, Chaplain Jewelnel Davis reported. She said the committee was not fully constituted as of Friday, October 9, when she met with Dean Bonner. But from their brief brainstorming session, some suggestions for committee consideration were compiled. They include:
  • Discuss why Carleton has a "Statement of Student Rights and Responsibilities" and "Code of Conduct."
  • Define what is a student. Last year during the discussion of the Sexual Harassment Policy (SHP) and Sexual Assault Policy (SAP), there were questions about the status of an individual on leave and living in Northfield, who in a few weeks would enroll for classes. Is that individual a student?
  • Discussion of College jurisdiction over off-off campus behavior, which may raise questions about a person's suitability as a continuing member of the College community.
  • Review the handbook section on judicial authority and the Judicial Hearing Board.
  • Define references to sanctions, counseling, and chemical dependency in the Sexual Harassment and Sexual Violence and Assault policies for the student handbook. Discuss definitions of expulsion and suspension.

Ms. Jenny Brennan, visitor, asked what the timetable was for the committee to bring something before the Council. Chaplain Davis could not answer specifically but affirmed that Dean Bonner wants to move ahead on issues. She added that if these are issues the committee wants to consider, there would be opportunity for the campus community to give comments and provide feedback. Dean McKinsey said that she sensed, from conversation with Dean Bonner, that he wants to move ahead in stages and perhaps address the discrepancies issue first. She didn't think the committee was given a time frame but felt that Dean Bonner wants to move forward as quickly as possible.

Commitee on Cultural Diversity and Campus Climate

Professor Mary Easter, chair, reported that the committee has just been formally constituted. Members include Professors Robert Tisdale and Humberto Huergo, Dean Shu-Ling Chen, Chaplain Jewelnel Davis, and students Megan Spears, Kgomotso Matsunyane, Connie (Judith) Bueno, and Rukaiyah Adams.

Professor Easter telephone-canvassed faculty and staff members (student members had just been named) to talk over ideas, and they compiled this list of possible activities to investigate, evaluate, and/or implement:
  • Sponsor a series of invited discussion groups from all segments of the Carleton community to voice their experiences of diversity here currently and to offer ideas of what can be done to improve the campus climate on these issues.
  • Recent legislation requires institutions of higher education to provide multidisciplinary training programs on issues of violence "... which includes physical or sexual abuse or neglect and racial or cultural violence...." and training about "... culturally and historically sensitive approaches to dealing with victims and perpetrators of violence." Given such laws, the committee would like the group discussions to lead to the development of training on racism and sexism that is particularly suited to Carleton's intellectual, academic, and social needs. It is felt that the College is better equipped to come up with significant programs than the state.
  • The faculty is seen as a tremendous resource in these endeavors that has not been sufficiently tapped. In addition to the above ideas, the committee offers a charge to the faculty to brainstorm on ways in which individual departments might alter traditional courses to include a wider range of cultural subject matter; for instance, by setting the content in the context of imperialism or colonialism where applicable.
  • Present a grant competition open to groups of applicants to update the video documentary "A Chance to Speak" made by alumnus Wayne Nesbitt. This piece, available in the Media Center, deals with issues of diversity from the point of view of people of color at Carleton in the Seventies. Guidelines and details will be forthcoming.
  • Plans are afoot to bring "The Last Minstrel Show," a production of Penumbra Theater and the Minnesota Opera, to Carleton. The performance would be followed by facilitated small group discussions on the subject of racism. The presentation would include advance training for Carleton facilitators. This project would be co-produced by a number of different offices and organizations.
  • Since many groups on campus deal with similar issues and programs, establish a calendar or form of clearinghouse for programs on racism so that activities are coordinated and ideas exchanged as a part of a campuswide effort to improve the College community. Groups involved with diversity and campus climate issues are asked to send information from your group to the Committee on Cultural Diversity and Campus Climate for inclusion in the calendar.
  • Sort through and evaluate the letters, articles, and notices of conferences and satellite broadcasts dealing with campus climate received from members of the community for further ideas. The committee welcomes further suggestions.

Alumnus Steve Soderman, member of the Alumni Board's Communications and Development Committee, commented that the Board is also very interested in issues of cultural diversity and climate on campus. He encouraged direct communication between the committee and the Board on the various activities and groups working on diversity issues and said to ask for help and involvement from the alumni as needed.

Professor Chang-tai Hung expressed concern about accomplishing the committee objectives and listed activities within the established time frame. Professor Easter said that at the committee's first meeting, members would have to put a priority on activities. She put emphasis on implementing discussion groups fairly immediately and will be discussing with Chaplain Davis, chair of the CEID (Committee to Explore Issues of Diversity) in 1989-90, how they structured and held their series of effective discussion groups. Professor Easter expects to explore all available resources on campus in the development of required training on racism and sexism and for the other committee objectives as well.

Dean Shearer commented on the time frame (end of winter term) for the committee and felt that it is important not only to accomplish and report back timely on specific activities of the committee but also to assess and bring to Council a sense of where the College is with objectives, the issues of diversity, what is anticipated, and where it needs to go. He felt the planned activities and mandated report can have separate time frames. Professor Easter added that committee members felt it was important to "do" things as well as discuss and report something.

Dean McKinsey encouraged the committee to also ask for volunteers for the discussion groups, in addition to issuing specific invitations, to give everyone on campus an opportunity to hear, share, and discuss diversity and campus climate issues.

CSA President Aaron Mysliwiec, on behalf of Senate concern, broached the subject of the Education and Curriculum Committee's (ECC) recent discussion on whether to recommend inclusion of the Dean of Students on the ECC. Dean McKinsey said the ECC had a good discussion on the subject, mindful of the structure of ECC membership as determined in the governance model. The ECC recognizes the importance of a close relationship between the academic and non- or extra-academic sides for students and the value of input from the Dean of Students. Dean McKinsey feels that the ECC will not act on this issue immediately and her recommendation will be to table the issue for now and reconsider membership of the Dean of Students on the ECC in the spring. Dean McKinsey assured the members that any decision would go through the proper channels, including the Council and the faculty.

The meeting adjourned at 5:12 p.m. The next meeting will be on Monday, October 26.