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Minutes

August 12th, 1994

  • Location: Sayles-Hill 251
  • Time: 4:15 pm
  • Present: President Stephen R. Lewis, Jr.; Deans Robert Bonner, Elizabeth McKinsey, Clement Shearer; Professors Charles Carlin, Mary Easter, Richard Keiser, Stephen Strand, Anne Ulmer; Staff Martha Meier, Patricia Shanahan; Students Rukaiyah Adams, Kaberi Banerjee, Courtenay Brown, Eugene Smith, Joseph Stetzel, Trustee Observer Jack Eugster, Alumni Observer Duane Schrader
  • Absent: --
  • Guests: Chaplain Jewelnel Davis
  • Secretary: Sarah Perry
  • Keywords: additions on campus, trustee reunion,

1. President's Report


After passing out the "Report to Alumni," President Lewis reviewed final 1993-94 statistics and announced a number of changes and additions on campus.

The Board of Trustees has created a category of trustee, the 25th Reunion Trustee, to be held by a person who has observed his or her 25th reunion.

The first 25th Reunion Trustee is Robert Roth '69, one of the founders of the Chicago Reader. Eventually there will be four 25th Reunion Trustees on the Board at any one time.

Statistics on 1993-94 fundraising are final. The College received a record $16.8 million in gifts, up 18% from the previous year, which was in turn up 40% from the previous year. The Alumni Annual Fund set a record of over $2.3 million, up 16% over last year, and has set a goal of increasing giving by 12% this year. Deferred giving and corporate and foundation giving both set records as well. The 50th reunion Class of 1944 gift of $4 million almost doubled the previous 50th reunion class giving record. The money will be divided between scholarships and an endowed chair.

Two new endowed chairs have been created this year. Robert G. Tisdale will hold the Class of 1944 Professorship in the Liberal Arts, and Roy O. Elveton will hold the Maxine H. and Winston R. Wallin Professorship in Interdisciplinary Studies.

The Class of 1998 numbers 528, up over 5% from the college's goal of 500, due to a 15% larger than expected April "yield." This number, combined with a low summer attrition rate, has challenged the Dean of Students Office and the Dean of the College Office to make adjustments in housing and course offerings, which they did very well. The class of '98 has 94 National Merit Scholars (once again the highest among all liberal arts colleges) and 6 National Achievement Scholars. Lewis noted that the College is not increasing the numbers of students to deal with budget problems. Next year's entering class will be smaller to make up for the larger class this year.

Carolyn Chalmers '68 is the new consultant on issues of sexual harassment and assault. Ms. Chalmers is one of the premier lawyers in the upper Midwest working with these issues. Holly Nordquist is the first Assistant to the Chaplain for Human Relations and will work on issues of mutual sensitivity and understanding.

In June the Executive Committee approved amendments to the Student Judicial Code that College Council approved. These changes are reflected in this year's Student Handbook.

In late June the Mellon Foundation awarded Carleton a grant to be used for experimenting with new electronic technologies to find better and cheaper ways of doing things effectively in a variety of different parts of the academic program.

In August Dean of the College Elizabeth McKinsey and Vice President and Treasurer Carol Campbell announced the new domestic partners benefits program which was effective July 1, 1994.

The new library automation system is up and running and construction on the new science building is basically on schedule.

This year Dean Clement Shearer will head the committee which will search for a new Dean of Students.

Lewis concluded his report by noting that last spring there was interest on campus in developing an all-campus program similar to the first-year common reading. Lewis asked Dean Bonner to speak about this.

Dean Bonner stated that he, Associate Dean of Students Bruce King, and Associate Dean of the College Elizabeth Ciner are working on plans for students and faculty to view a video about diversity, difference, and individual and community responsibility before the evening of September 28th. Students will be encouraged to attend discussions about the film on that evening facilitated by faculty volunteers. The theme of the day is 'Dealing with Difference.'

Discussion ensued, and many suggestions were made. Carlin suggested showing the film in large facilities that can accommodate large audiences. Brown noted that discussions should be structured to ensure that people will come, amd suggested that floors and classes be mixed. Easter was concerned that the length of time between the viewing of the film and discussion might become too great. Bonner responded that viewing opportunities had to be created prior to the 28th to accommodate people's schedules. Ulmer asked if viewing and discussion could happen together, to which Bonner responded that a ninety-minute film plus discussion might be too long a period of time. Stetzel suggested a sign-up because including floors excludes those who live off-campus. Bonner responded that people often forget to sign up and then feel they cannot attend the event. Meier asked if the goal of this is to see the movie and talk or just to talk about these issues. Bonner responded that this project is part of the continuing effort for the campus to come together and talk about issues of diversity and community. Carlin asked if faculty could invite students to their houses for discussion, an option Lewis thought should remain open. Easter noted that clearing the College's schedule for the evening of the 28th should send the message that this is what the campus is doing that night. Bonner reminded everyone that the evening is still very much in the planning stage. (Note: Subsequent to the meeting it was determined that the September 28 date provided too little lead time for proper and inclusive planning, so the first such experience will be offered in winter term instead.)

2. Committee Reports


Budget Committee:

After passing out the Class of '98 profile, Clement Shearer gave the Budget and Finance report. 1993-94 saw a balanced budget with a $16,000 surplus. The total expenses were just over $48 million.

Shearer reported on the Admissions and Financial Aid policy adopted by the College Council in May 1993. The College reviewed 2782 applications and offered admission to 1596. Need consciousness was used in 100 offers of admission, affecting between 4-5% of the incoming class. The College did not reject any students simply on their ability to pay.

The College had a good admission yield, up about 5% from last year. The change was more than anticipated, so while the College benefits from an increase in net fee income, it will also spend about $400,000 more on financial aid.

Shearer reported that need sensitivity did not affect the quality of the class of '98. The incoming class is as bright, energetic, diverse, and talented as classes before it.

Shearer emphasized that the goal of the College is to maximize access and admit high- quality and diverse students. The College will continue to analyze its financial aid procedures to understand better how to control the aid budget.

Shearer stated that 19% of the Class of 1998 is multicultural. The class has 21 African- American students, up from 7 last year. Carleton is more diverse than other schools in this region.

In conclusion, the 1994-95 budget looks good going into the year. The College will continue to work on keeping the comprehensive fee down.

Bonner added that early projections for next term indicate an additional 60 people will return from leaves of absence and withdrawals, and noted that housing these people will pose a problem.

Shearer responded that the College uses histories of applicants and returning students to do its best to predict student enrollment and added that projections are usually within 1-2% of actual numbers.

Strand noted that the College had a large number of transfer students last fall and asked if there are as many this year. Bonner replied that Carleton admitted 31 transfer students the fall of 1993, partly because Paul Thiboutot chose to admit transfer students to meet the College's desired campus population goal rather than new students because he felt the transfer students were, overall, better students than those who had not yet been admitted as first year students. This year Carleton admitted 14 transfer students. Bonner stated that the previous year's attrition rate was unusually high while this year a significant number of students want to return to campus.

Lewis added that if there is a short-term fluctuation in student population admitting transfer students to make up the difference works well because the College has a shorter-term commitment to the student. Lewis also noted that fluctuations in on-campus student population occur because the College is committed to accommodating students' schedules. He added that the College will maintain its commitment to responding to changes in students' individual programs.

Keiser raised the issues of multicultural enrollment, noted that African-American population increased this year, and asked about Native American and Latino/a populations. Shearer will report on these in a later meeting.

The meeting adjourned at 5:18 p.m.