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Academic Regulations & Procedures

Academic Evaluation

Academic evaluation of student performance shall be neither prejudiced nor capricious. A student who believes an evaluation to be deficient in this or any other way should seek remedy first through conference with the instructor. If a satisfactory resolution does not follow from that conference a student may carry the matter to the instructor's departmental chair and, eventually, to the Dean of the College. Such requests must be submitted within one year after grade transcription.

Approved by the Board of Trustees June 17, 1993, upon recommendation of College Council.

Last revised June 17, 1993
Keywords: Academic Evaluation, Performance Review, Grading Dispute

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Academic Integrity

Academic integrity is demanded in a college community. The life of the mind requires precision in attribution and authorship of work.

It is assumed that a student is the author of all course work (quizzes, problem sets, online contributions, tests, papers, lab work, etc.) that they submit, whether for a grade or not, and that the work has not been submitted for credit in another class without the instructor's permission. Images, ideas, data, audio clips, or phrases borrowed from others should be fully identified by standard procedures for making such acknowledgment.  All permitted collaboration with others must still be acknowledged. It is recommended that all students consult the College’s Writing Across the Curriculum website for additional guidance on plagiarism and how to avoid plagiarism in their writing.

An act of academic dishonesty is a serious offense in a college community. By seeking credit for work that is not their own, a student takes unfair advantage of fellow students--who accept their limitations--and of their teachers--who trust their work. Dishonesty in academic work, particularly in the form of plagiarism, cheating, or prohibited collaboration, also defeats the process of self-discovery that is the heart of a liberal education. Persons establish their integrity and personality as they learn to distinguish what is significantly their own from what belongs to others, and as they learn to value their own work, including its limitations, in relation to the work of others. As a scholar, finally, one should be generous and welcoming in acknowledging the work of other scholars, for their work makes possible one's own.

At Carleton College, an act of academic dishonesty is therefore regarded as conflicting with the work and purpose of the entire College and not merely as a private matter between the student and an instructor; all cases involving such dishonesty are referred for appropriate action to the Academic Standing Committee (ASC) via the Associate Dean of Students or the Associate Dean of the College.

The privileges of dropping a course and taking the S/Cr/NC option are suspended for a student for any course in which suspicion of academic dishonesty on the part of the student is reported to the ASC.  No course in which a student has been found responsible for a violation of the College's academic honesty policies may be dropped or opted as S/Cr/NC. The privileges are restored, retroactively if need be, only if a finding of no responsibility is made by the ASC. 

The Academic Standing Committee will determine whether or not the student is in fact responsible for violation of the academic honesty policy.  When the student is found not responsible, the work is returned to the faculty member to be graded without bias or penalty.  When the student is found responsible, a disciplinary sanction ranging from censure and warning to expulsion will be assigned.  The ASC, in consultation with the faculty member(s), will determine grading penalties, up to and including failure in the course.

Last revised September 9, 2021
Keywords: plagiarism, honesty, integrity

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Academic Load

All matriculated students are considered full-time students and must, by definition, register for and carry a minimum of 12 credits in each academic term, whether enrolled in Northfield or on an approved off-campus study program. Such students are eligible for financial aid under applicable regulations. Students will not be permitted to drop below 12 credits at any time; therefore it is wise to register for at least 18 credits, allowing for the need to drop a six credit course.

The College enrolls no part-time degree students but does permit the enrollment of "Special Students" on a course-by-course basis. Such students are non-degree candidates and are not eligible for financial aid.

No student may carry more than 22 credits in any term without the permission of the Academic Standing Committee (ASC). The ASC will consider petitions from students for up to 24 credits per term; normally a 3.0 cumulative grade point average is required. To earn the 210 credits required for graduation, students must average 17 or 18 credits per term in each of the 12 terms allotted them.

Off-campus study participants are not eligible for an overload. Petitions from first-year students will not be considered by the ASC, except in cases involving participation in applied music courses and theatrical groups.

See also credit maximum and minimum, petitions, senior integrative exercise, and special students.

Keywords: academic load, credit maximum and minimum, petitions, senior integrative exercises, special students

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Academic Progress Reports

Faculty members are expected to notify the Office of the Dean of Students of any student at any point during the term, who they believe is experiencing serious academic difficulty, who has missed a large number of classes, who frequently submits late work, or who, for some other reason, should be brought to a dean's attention. This information is passed on to both the student and the student's academic adviser.

Keywords: serious academic difficulty

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Academic Standing Committee

The Academic Standing Committee, composed of faculty members, administrators, and students, is convened almost weekly by its faculty chair. The committee rules on petitions for exception to academic regulations, approves special majors, and reviews the academic progress of students at the end of each term. It also serves as the judiciary in cases of academic dishonesty and library misuse or abuse cases.

See also academic progress and petitions.

Keywords: ASC, petitions

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Advanced Placement

Carleton accepts up to 36 credits toward the Carleton degree from any combination of the following: College Board Advanced Placement credits, International Baccalaureate credits, select British A-Level exams, or approved pre-matriculation credits (credits earned in college-level courses taken before graduation from high school or before matriculation at a college or university). These credits may not be applied to liberal arts requirements.

Carleton grants advanced placement and exemption from certain graduation requirements to entering students who are able to demonstrate a sufficient level of mastery in a subject. Each department sets its own criteria for advanced placement. Some advanced placement credits are conditional and are not awarded until the student has successfully completed, with a grade of C- or better, more advanced work in the same field in a Carleton course.

Students seeking advanced placement or exemption should check the Academic Catalog and contact the appropriate department for further information.

Beginning with the incoming class of 2026

Carleton accepts any combination of up to 18 pre- or post-matriculation credits toward the Carleton degree from the following: College Board Advanced Placement, Higher Level International Baccalaureate, select British A-level Examinations (GCE) with grades of B or higher, or credits earned in college-level courses taken at a regionally accredited college or university, including courses taken as PSEO or College in the Schools. Specific articulation information about the exams listed above can be found in the College Catalog.

Carleton grants advanced placement and exemption from certain graduation requirements to entering students who are able to demonstrate a sufficient level of mastery in a subject. Each department sets its own criteria for advanced placement. Some advanced placement credits are conditional and are not awarded until the student has successfully completed, with a grade of C- or better, more advanced work in the same field in a Carleton course.

Students seeking advanced placement or exemption should check the Academic Catalog and contact the appropriate department for further information.

Last revised September 9, 2021
Keywords: advanced placement, pre-matriculation

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Argument and Inquiry Seminars

The required Argument and Inquiry Seminar is numbered 100, is graded A/F, and may not be dropped.

Keywords: first-year seminars, s/cr/nc

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Asterisk Policy

Keywords: asterisk

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Auditing Courses

Carleton does not have an official audit option. If permission is secured from the instructor, a student may audit a course, without credit, along with a regular academic program. Online course materials may not be available. Audited courses are not listed in the student's permanent record or transcript.

Keywords: auditing courses

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Change of Course Level

A student may use the Drop/Add procedure to shift to a more or less advanced course in language classes, through 204 (205 in Arabic, Chinese and Japanese), in mathematics (courses numbered 101, 111, 121, and 211), and in certain physical education courses (e.g., advanced tennis to intermediate tennis). In all cases, changes may be made through midterm without a notation on the academic record and without petitioning the Academic Standing Committee (ASC). When decisions to change course level are made after the online drop/add deadline, approval from both instructors and the academic adviser needs to be communicated to the Registrar's Office.

Last revised September 9, 2021
Keywords: course level, drop/add

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Change of Section

Students may change sections via the Hub through the end of the drop/add period. To effect a change of section after the drop/add period, approval from both instructors is to be filed with the Registrar's Office before the last day of the term. No adviser approval is required. For this purpose a change of section shall be strictly interpreted to mean a change from one course to another having the same number and title, the same number of credits, and the same beginning and ending week.

Last revised September 9, 2021
Keywords: change of section, drop/add

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Class Attendance

It is expected that students attend classes. While attendance at classes is the responsibility of the student, who will be held accountable for any missed work, instructors are also requested to inform an associate dean of students when a student's attendance record gives cause for concern. The Academic Standing Committee (ASC) may, on occasion, require regular class attendance of a student on academic review.

Any student who fails to attend the first two classes in a course for which there is a wait list and who has not otherwise contacted the faculty member by the end of the second class to confirm enrollment will be officially dropped from the course if a signed request from the instructor is received by the Registrar by the end of the first week of class. This faculty prerogative does not relieve a student of final responsibility for proper registration.

Any student who fails to register for a minimum of twelve credits and attend classes prior to the end of the first week of the term may be withdrawn from the College.

See also registration.

Keywords: class attendance, class participation, registration

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Class Year

A student's class year may be changed by the Academic Standing Committee. This will normally result when a junior or senior successfully petitions to accelerate graduation, in the case of deceleration, or when the student takes a leave of absence.

See also academic progress.

Last revised September 9, 2021
Keywords: change of class year, accelerate, decelerate

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Common Time

During academic terms, time set aside over the lunch hour on Tuesday and Thursday is designated as "Common Time." Appropriate uses of Common Time include:

  1. All-campus events (e.g., LTC events, guest speakers, recitals);
  2. Programs related to convocations (e.g., discussion groups prior to or following a convo speaker);
  3. Departmentally-based events (e.g., comps talks and other student presentations, a faculty forum, brown bag lunches for faculty and students);
  4. Committees or other groups that meet only on an ad hoc basis, irregularly or only for a single term (e.g., department review committees, task forces and subcommittees that meet only periodically);
  5. Lunch, socializing, advising, independent study meetings, etc.

Common Time should not be used for:

  1. Required class meetings or required class-related activities;
  2. Regularly scheduled departmental, administrative or committee meetings;
  3. Regularly scheduled meetings of faculty or staff members with students (e.g., weekly meetings between supervisors and student language assistants, regular meetings between residential life staff and RAs).
Keywords: common, time

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Comprehensive Exercise

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Credit Maximum and Minimum

No student shall be allowed to be registered for fewer than 12 credits for the term (therefore, a student carrying 17 credits would not be allowed to drop a six credit course). Permissible maximum credit loads without prior approval of the Academic Standing Committee (ASC) are 22 credits for the term. The ASC will consider petitions from students for up to 24 credits per term; normally a B average is required. First-year students are not eligible for an overload, except in cases involving participation in musical and theatrical groups.

See also academic load and petitions.

Keywords: credit maximum and minimum, academic load, petitions

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Credit Unit

Federal policy defines a semester credit hour as the amount of work that reasonably
approximates one hour (50 minutes) of classroom or direct faculty instruction and a
minimum of two hours of out-of-class student work per week for 15 weeks. At least an
equivalent amount of work is required for other activities established by the college
including practica, private study, studio work, ensembles, lessons, tutorials, independent
studies, and other academic work leading toward the award of credit hours.

Carleton College operates on a 3-term calendar (September-June). A term normally
consists of 10 weeks of instruction and one week of exams. In accordance with federal
policy, a standard, 6-credit course at Carleton College normally meets three times per
week for 200 minutes per week or two times per week for 210 minutes per week. For
courses carrying fewer than 6 credits, classroom and out-of-class student work
expectations are reduced by the appropriate proportion.

A standard course is valued at 6 Carleton credits and is the equivalent of
3.334 semester hours or 5 quarter hours. Laboratory courses in the sciences are
equivalent to courses at other colleges valued at 5 semester or 8 quarter hours.
Carleton’s 210 credits required for graduation are equivalent to 117 semester credit
hours or 175 quarter credit hours.

Keywords: credit unit, credit, transfer credit

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Dean's List

Dean's List is compiled each summer and is drawn from the top 10 percent of the previous year's first-year, sophomore and junior classes. Eligibility for Dean's List assumes three terms of academic work, the bulk of which is done at Carleton. Students on non-Carleton off-campus programs for one term are eligible for Dean's List if their off-campus grades are comparable to those they maintained at Carleton. Students off campus for two or more terms on a non-Carleton program are not eligible in that year. Students on leave for a term are not eligible in that year.

Grades for students on spring term non-Carleton off campus programs may not be available at the time Dean's List is compiled (and the Opening Convocation program is sent to the printer). Similarly, final grades for spring extensions (see "ext") may not yet have been received. When the outstanding grades are received in the Registrar's Office, it will be determined whether or not the student's work merits Dean's List. Where it does, the Dean's List honor will be posted on the student's transcript.

Keywords: dean's list, grades

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Declaration of Major or Minor

Early in the sixth term of enrollment, but not before that term, students must declare an academic area as their major field or they will not be allowed to register for the seventh term. Students wishing to change their major during the junior or senior year can do so by obtaining the approval of the chair of the new department and completing the form available from the Registrar's Office. Students who are planning a special major are advised to petition the Academic Standing Committee (ASC) during winter term or early spring term of their sophomore year.

A student can declare a minor at any time between the second week of their 6th term and the second week of their 10th term by completing the form available from the Registrar's Office. A student can drop a minor by filing a Removal of Minor form with the Registrar at any time. Failure to complete a minor by graduation will result in the minor being dropped from the student's record.

See also double major and special majors.

Last revised September 9, 2021
Keywords: declaration of major, minor, double major, special major

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Disabilities

Last Reviewed: Nov 7th, 2018

Maintained by Dean of the College Office

Disability Access and Accommodations

Carleton works to create and maintain an environment in which all people may learn, work, and live to their fullest potential. When there are barriers to access related to physical structures, academic programs, residential life, employment, and other campus activities, individuals with disabilities or a religious belief/practice can contact the offices responsible for addressing reasonable accommodation requests. An interactive process is used to gather information from the individual, discuss limitations created by the disability or religious belief/practice and discuss how best to respond to the need for accommodation. Usually current documentation from a health provider is required for a medical accommodation.

Prospective and current students with disabilities should contact Office of Accessibility Resources by calling 507-222-4464, emailing OAR@carleton.edu, or visiting the office at 107 Union Street to address accommodation or access concerns.

Disability accommodation needs of faculty and staff are addressed through Human Resources by calling 507-222-4174, emailing hr@carleton.edu, filling out an employee accommodation form or visiting the office at 118 College Street. Visitors can contact a specific office or program for assistance or communicate with Disability Services.

Carleton is guided by the Rehabilitation Act (1973), the Americans with Disabilities Act (1990), the ADA Amendments Act (2008), and Fair Housing Act in responding to the needs of students, faculty, staff, and visitors with disabilities.

 

Keywords: disability, rehabilitation, disabled, disabilities

Last Reviewed: Oct 29th, 2021

Maintained by Human Resources

Distinction in a Major

A student may be given "distinction" in a major upon achieving distinction in the senior integrative exercise, and having a cumulative grade point average of at least 3.5 in all courses taken in the major department.

Keywords: distinction in major, senior integrative exercise, comps

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Double Major

Students wishing to declare a double major must obtain the approval of the chairs of the two departments concerned and petition the Academic Standing Committee (ASC), showing the plan for the two majors. Students must show they can graduate within 12 terms and normally a 3.0 cumulative grade point average is required; the ASC will not award extra terms for a student to complete two majors, nor will the ASC allow students to finish a second major out of residence. There cannot be more than a four course overlap between the two majors. To graduate, a student must fulfill the requirements of both majors. Students wishing to drop one of their two majors must do so by petitioning the ASC. Courses associated with the senior integrative exercise (comps) cannot be dropped after the drop/add deadline, so students wishing to drop one of their two majors must plan accordingly. Students are not allowed to complete a double major after leaving Carleton. Triple majors will not be entertained.

See also declaration of major, petitions and senior integrative exercise.

Last revised July 21, 2016
Keywords: double major, declaring a second major, petition

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Drop/Add

When the term begins on a Monday, the drop/add period ends at 11:59 p.m. on the Sunday following.  When the term begins on a different day of the week, this period ends at 11:59 p. m. on the fifth day of classes: for example, if the term begins on Wednesday, the drop/add period ends just before midnight on the following Tuesday. 

Students may make changes in 10-week and second 5-week course registrations online via the Hub until the end of the drop/add period. Students may also drop/add first 5-week courses via the Hub during the drop/add period. Should an instructor believe that a student has missed too much of a course, the instructor can withhold permission to add a course.  After the above deadlines, students may use drop/add cards to add or drop second 5-week courses up until 5:00 p.m. of the fifth day of the second 5 weeks.  See the Academic Calendar for specific deadlines.

When using drop/add cards for anything other than a change from one section to another of a multiple section course, the signature of the instructor(s) involved and the adviser will be required. For a change of course section, only the instructor's signature will be required (see Change of Section for deadline information). However, a student registered for a course for which another section is offered for different credit must switch sections using the drop/add procedure during published deadlines; the adviser's signature is required.

Provided the 12 credit minimum is observed, courses may be “late” dropped until 5:00 p.m. on the seventh Friday of the term for 10-week courses, the third Friday of the term for first 5-week courses, and the eighth Friday of the term for second 5-week courses. Courses described as seminars may be late dropped only with the instructor's permission (which may be withheld). Courses numbered 100 and 400, as well as those courses related to the senior integrative exercise, may not be late dropped (see point 2 under Senior Integrative Exercise for sole exception to this policy). After the one-week drop/add deadline, a drop results in a grade notation of "DRP" on the transcript and is identified as "course dropped after the normal drop/add period without penalty." A blue "late-drop" card is provided for this purpose, and both the instructor's and adviser's signatures are needed.

No course may be dropped after 5:00 p.m. on the day of the late drop deadline noted above.

While a pattern of frequent use of this option may be interpreted by graduate schools and employers as an indication of inability to complete academic obligations, an occasional "DRP" notation on a transcript is no cause for concern. The Academic Standing Committee (ASC) regards the DRP as a valid elective option for a student in cases where a course cannot be completed for a variety of reasons as well as in cases where students have simply missed the registration deadline. Petitions to remove a DRP notation from the transcript are not usually granted.

Carleton College off-campus studies seminars may not be dropped.

See also change of course level, change of section, registration, senior integrative exercise.

Last revised April 23, 2015
Keywords: drop/add, course level, change course, add a class

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Electronic Devices in the Classroom

Faculty reserve the right to regulate the use of electronic devices (laptops, phones, tablets, etc.) in class. Students with documented disabilities may request an exception to an individual instructor’s policy through the Coordinator of Disability Services for Students.

Approved by the faculty November 4, 2013.

Last revised November 4, 2013
Keywords: electronic, laptop, phone, class

Last Reviewed: Dec 2nd, 2020

Maintained by Dean of the College Office

End of Term Deadlines

While faculty members may establish earlier deadlines for the work in their courses, students are to have all work completed and submitted for a course not later than the end of the official examination schedule for that term (or the last day of the course if it is neither a ten-week nor second five-week course). Late work is not to be graded. Work may extend beyond the end of the exam schedule only if an "EXT" (extension granted) has been approved by an associate dean of students or an associate dean of the college.

This policy is intended to set an outside limit on the time allowed to complete course work and provide a degree of fairness among students. While the quality of a student's work may improve if given additional time, it is also important to maintain a common framework of time available to all students. If special circumstances seem to warrant additional time for an individual, the student or faculty member should request and receive approval for an "EXT" before any extended time is provided.

See also examinations, "ext"--extension granted.

Keywords: end of term deadlines, deadlines, extensions

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Examinations

Ordinarily, final examinations are given in all courses other than advanced seminars and independent studies, although an instructor may arrange to use other means of evaluation. The final examination schedule is determined by the Registrar's Office. Students may elect to take their exams at the regularly scheduled times. A professor may not require any student to take an examination at a different time if the student prefers the scheduled time. Instructors and space permitting, students may also elect to self-schedule their final examinations. Open-book exams may not be self-scheduled. Consult the Registrar's Office for a list of regularly scheduled and self-schedulable final exam slots.

Students wishing to take a self-scheduled exam must signal this intention to their instructors by the beginning of the last week of classes. If this is not done, the student must sit for the exam at the regularly scheduled time and place. Students who have formally elected to self-schedule, however, may change their minds and sit for the exam at the regularly scheduled time slot, unless the instructor is only offering the exam as a self-scheduled exam.

No final examination shall be given on Reading Days or before the start of the examination schedule. An instructor may not require more than one major project due after 5:00 p.m. of the last day of class. In particular, only one traditional in-class final, take-home final, final paper, etc., may be required during the final examination period. All other work for the course must be due by the last day of classes.

If the final is a take-home exam (where the questions are made available only on the last day of classes):

  1. students should be so informed at the beginning of the course;
  2. it should be handed out the day of the last class meeting; and
  3. it should be due at 5:00 p.m. the last day of the examination period in order not to interfere with regularly scheduled examinations.

A student who has exams (that cannot be self scheduled) in each of three consecutive exam periods shall be entitled to have one of the three rescheduled; if all three professors are unwilling to reschedule, then the student is entitled to have the third exam rescheduled.

A student may miss a final exam only for reasons of illness or circumstances beyond the student's control, and must obtain permission from an associate dean of students beforehand. Extensions will not be granted to students who fail to sit for final exams through their own negligence, whether due to poor planning or tardiness.

See also "ext"--extension granted and reading days.

Last revised September 9, 2021
Keywords: examinations, extensions, self scheduled exam, reading days

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Extensions (EXT)

Students are expected to complete all course work by the end of a term. When this is not possible as a result of illness or circumstances beyond the student's control, they may request an extension (EX1, EX3, EXT). The College distinguishes between two types of extensions – personal and academic. Only in the most unusual circumstances can an extension – either personal or academic – be granted in applied music and PEAR courses. Generally, third term seniors are not eligible for extensions.

Personal Extensions (EX1, EX3):

Personal extensions for coursework associated with the end of the term are appropriate for students coping with illness or other circumstances beyond their control. Students requesting a personal extension should contact their Class Dean, who will review their request and confer with the instructor and other appropriate parties (health and counseling staff, etc.). All extension requests must be submitted before 2:00 p.m. the day following the final exam period.

The due date for completed work will be set at the time the extension is granted; students will receive either an EX1 for a one-week extension or an EX3 for a three-week extension.

Additional Extension of Personal Extension Deadline:

Under exceptional circumstances, a student may request additional time to complete their extension. Any request for an additional extension beyond the original EX1 or EX3 timeline must be made in writing for review by the Academic Standing Subcommittee. The request must be made in writing before the end of the extension that was originally granted. The request must provide the reason for the additional extension along with any additional materials (e.g., medical documentation). Input from the instructor is also required. Extensions of the deadline will only be granted in cases where circumstances are compelling and beyond the control of the student. Deadlines will be determined on a case-by-case basis and should not extend more than 4 weeks from the original extension deadline.

Grading of Coursework granted an EX1 or EX3:

In response to an extension approval, the instructor will be asked to provide the grade that the student would earn, based on the work completed, when student grades are due. At the end of the extension period, if the student has submitted some or all of the work covered by the extension, the instructor will recalculate the course grade to reflect the full or partial completion of the work. The Registrar will notify the instructor of the deadline for submitting the final grade; the instructor must submit the grade by this deadline. If none of the coursework associated with the extension is submitted by the revised deadline, the student will receive the course grade the instructor calculated at the time the original extension was approved. This grade will also be recorded on the transcript if the instructor does not report an updated grade to the Registrar’s Office by the extension’s grading deadline. A student who receives a non-passing grade as a result of not completing all or some of the extended work should refer to the College’s policy on retaking courses.

Academic EXTs:

Academic extensions (EXT) are appropriate when something nonpersonal interferes with a student's ability to complete work: the kiln blows up; the rats die; the promised research materials arrive late. "Normal" computer failures are not covered by this policy; it is expected that students will back up their files.

Only rarely will EXTs be granted for academic reasons. If a student or faculty member wishes to request an EXT on academic grounds, the instructor should submit the written request for approval to the Associate Dean of the College, explaining the circumstances in full.

The due date for completed work will be set at the time the extension is granted, but in no case will it be later than the end of the second week of the following term. The instructor, the Associate Dean of the College, and the student must agree in writing on the due date. The instructor must submit a final grade for the course by the end of the third week of the following term.

 

 

 

 

Last revised February 12, 2020
Keywords: extensions, ext

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Financial Obligations

Permission to register may be denied to students who have an outstanding financial obligation.

Keywords: financial obligations, registration hold, outstanding bill

Last Reviewed: Sep 4th, 2019

Maintained by Dean of the College Office

Grade Complaints

Keywords: grade, complaints

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Grade Point Average (GPA)

Courses taken S/Cr/NC do not count toward a student's GPA. Grades received for courses taken at St. Olaf while enrolled at Carleton through the Inter-registration process will be included in the student's GPA. Courses taken on off-campus study programs led by Carleton faculty count toward GPA unless otherwise indicated. Though grades received from all other off-campus study programs are posted on the Carleton transcript as evidence of accomplishment, they are not included in the student's GPA. Transfer credits are posted to the Carleton transcript without grades and do not count in the student's GPA.

See also grading system and satisfactory/credit/no credit (s/cr/nc option), and retaking courses.

Keywords: GPA, grade point average, s/cr/nc

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Grade Reporting

Grade reports for each course are submitted to the Registrar online at the close of each term. Once a grade has been reported it becomes part of the student's permanent record and can be changed only by the faculty member and with the approval of the Academic Standing Committee (ASC). Registration errors which result in grades of F may only be corrected through successful student petition to the ASC.

A student taking a course ending in the fifth week of a term must submit all work by the end of the course. Final grades for courses ending in the fifth week shall be submitted no later than the grading deadline for courses ending in the tenth week. A student who wants grade information before the end of the term must ask the professor.

See also grading system.

Keywords: grade reporting, grades, grading system

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Grades

Keywords: grades

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Grading System

Carleton's computation of Grade Point Average includes pluses and minuses, using the following numerical values:

Grade / Point Value

A / 4.00
A- / 3.67
B+ / 3.33
B / 3.00
B- / 2.67
C+ / 2.33
C / 2.00
C- / 1.67
D+ / 1.33
D / 1.00
D- / .67
F / .00
S / C- through A
Cr / D- through D+
NC / No Credit/Fail
* / Student opted ungraded
L / Laboratory completed
CNT / Continuing course
CI/ Continuing Integrative
EXT / EX1 / EX3 / Extension granted
DRP / Dropped without penalty after two week drop/add period

Neither S/Cr nor NC grades are figured into the GPA.

"D" level work will not be sufficient to satisfy course requirements in the major department or in a minor or in required courses for the major offered by another department. Required courses in the major or minor cannot be taken on a S/Cr/NC basis (see Major Field Requirements and Minors for more detail). Courses taken to fulfill specific Liberal Arts requirements must be passed with a grade of S or C- or better.

An "X grade" on an unofficial transcript signifies that no grade was received. In the absence of any clarification, such a "grade" becomes an "F" or "NC."

If you have questions about grades, contact the Registrar's Office.

See also grade point average.

Last revised September 9, 2021
Keywords: grading system, GPA, grade point average

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Graduation Requirements

A complete listing of graduation requirements can be found in the Academic Catalog. Students are responsible for fulfilling these requirements and are encouraged to consult with their academic advisers and resident assistants in planning their course schedules. Students are required to check their online transcript and progress toward degree report each term for completeness and accuracy. Questions should be directed to the Registrar's Office.

Briefly, students must earn at least 210 credits with a minimum grade point average of 2.0 to graduate.

Students must complete the Argument and Inquiry Seminar, which includes a writing rich experience; six credits of additional writing rich (WR2) coursework, a writing portfolio, 36 credits in Curricular Exploration and Intellectual Engagement, four (4) terms of physical education, proficiency in a foreign language, three courses designated as quantitative reasoning encounters (QRE), six credits each in international studies and intercultural domestic studies, all courses required for the major (all of the above with grades of S or C- or better) and a comprehensive examination or senior integrative exercise.  Transfer students will typically be required to substitute a second WR2 course for the A&I seminar.

In June of each year the Academic Standing Committee (ASC) makes a final review of the records of all seniors. The ASC may permit 12th term seniors who have not completed all degree requirements to participate in the commencement ceremony that year.  In these cases, students' names will be designated with an asterisk on the commencement program.   Students who are required to return to Carleton to complete their degrees are not eligible to participate in commencement.

In all cases, the ASC determines which students are required to return to Carleton to complete their degrees and which students are required to complete their work elsewhere.  Normally, the student who begins their 12th and final term at Carleton without being theoretically able to complete the degree should be prepared to complete the remaining work at another institution following the current regulation for transfer of credit. In some cases--for example when the student must complete the senior integrative exercise or courses required for the major--the student may be required to complete additional work at Carleton, or may be suspended or dismissed. When a student has made up all deficiencies in graduation requirements, the degree is awarded. The student is eligible to participate in commencement the following June, unless the student has already been allowed to walk at an earlier commencement.

A student who has declared their major, has passed the writing portfolio, and wishes to graduate in less than 12 terms may signal that intention by submitting to the registrar a copy of their degree audit and the Request to Accelerate Graduation form, approved by the student's major adviser(s) and major department chair(s), confirming that the proposed program is feasible. All graduation requirements must be satisfied by the end of the accelerated final term or the student will be required to register for an additional full-time term.

See also satisfactory academic progress, latin honors at graduation and writing requirement.

Last revised September 9, 2021
Keywords: graduation requirements, Latin honors, writing requirement

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Honors in Independent Study

Outstanding independent work may be cited for "Honors in Independent Study" at Honors Convocation. Such recognition is based solely on the excellence of the special project and is considered independently of a student's academic average or other qualifying factors. The independent study project need not be in the student's major field and is available to all students in any class, not just to seniors.

Work submitted for consideration for Honors in Independent Study normally would have been done under the rubric of independent study as listed in the Academic Catalog. This means that course papers, comprehensive projects, etc., would not ordinarily be eligible for consideration; they receive other awards.

Additional information can be found on the Dean of the College website here.

Last revised January 14, 2016
Keywords: honors in independent study, honors, independent study

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Independent Study/Reading/Research

A student may enroll in independent study (numbers 291 or 391) independent reading (numbers 290 or 390), or independent research (numbers 292 or 392) with the consent of a professor.  Cf. Academic Catalog for definitions of these three terms.  Independent work typically is completed within one term.  In cases where it spans more than one term, grades are submitted at the end of each term.  An independent work form (available from the Office of the Registrar) must be completed by the student, signed by the professor and adviser, and submitted to the Registrar by 5:00 p.m. the fifth day of the term. Submitting this form permits but does not automatically accomplish registration; independents are subject to the further approval of the registrar and the associate dean of the college.

Change of credit is not allowed for independent work. Grades are to be submitted at the end of the independent period, consistent with the policy for scheduled courses, and an independent must be completed by the student within the schedule indicated on the application. Independent work completed at midterm must be graded by the end of the term. Independents which duplicate the content of currently offered courses are not allowed. The policy for "EXT" grades also applies to independent work.

A student interested in taking an independent study should check with the professor to see if the department has additional guidelines governing independent work.

The grading method for independent work must be agreed upon with the instructor and clearly stated on the independent form before submitting it to the registrar at the time of registration. No independent work may count toward liberal arts requirements.

Seniors may take independents (numbers 390, 391 or 392) concurrently with and related to another course. Intensive independent work (up to 12 credits) is possible in all three terms. Non-seniors are limited to a maximum of six credits of independent work during any single term. Independent Study/Reading/Research (290-292 and 390-392) may not be used to repeat independent studies.

See also retaking courses, summer independent study and winter break credit.

Last revised April 23, 2015
Keywords: independent study, independent reading, independent research

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Internships

Internship opportunities are appropriate for students who wish to explore further an academic area, gain work experience in a field of their choice, or explore a possible career.

Internships per se  do not carry academic credit.  Any credits that accrue from an internship arise from an independent study course associated with the internship and taken concurrently with or following the internship.  Such independent studies are supervised by a Carleton faculty member, carry appropriate academic/intellectual weight, must be substantially different from the internship, and include explicitly stated mechanisms for evaluation of work done in the course.

See also independent study, summer independent study and winter break credit.

 

Keywords: internships for credit, on-campus internship, off-campus internship

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Language Placement Examinations

Arabic, French, German, Hebrew, Latin, Greek, and Spanish language placement exams for incoming students are administered during the summer prior to matriculation. Language placement exams for Chinese, Japanese, and Russian are regularly scheduled during new student week. Incoming students interested in pursuing study in one of the languages offered at Carleton should take the appropriate exam. There is no fee for tests taken during fall term administration.

Students applying to retake an exam must offer proof that they have made an effort to advance their language competence (through extensive travel abroad, formal coursework taken off-campus, etc.). Forms are available in relevant department offices. Normally, students will be given the opportunity to take the test in a given language no more than twice.

Click here for more information.

Last revised November 19, 2018
Keywords: language placement examinations

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Language Requirement

The College expects all students to complete the language requirement. Students may meet the language requirement in one of four different ways: 

  1. by testing out with an appropriate score in the CEEB Advanced Placement examination, International Baccalaureate examination, or in another standardized examination selected by the faculty of a particular language in consultation with the Associate Dean of the College; or
  2. by satisfactory completion (grade of S, C-, or better) on the fourth-level courses (fifth-level in the case of Arabic, Japanese, and Chinese); or
  3. by passing a proficiency examination designed or selected by the faculty of the particular language in consultation with the Associate Dean of the College; or
  4. by passing a special examination with speaking and reading components (if a written language), prepared by an expert for those languages not taught at Carleton. Arrangements are made by the Associate Dean of the College.

Language Progress

Students who receive advanced placement in a language and wish to use that language to satisfy the language requirement should begin with that level of placement when it becomes available in the first year, unless otherwise counseled by their academic adviser.

A student must begin to fulfill the language requirement before the fifth term at Carleton. In sequential language courses, a student must earn a C- or better to progress to the next course.

Exemption or Substitution Based on Language Learning Disability

Students with learning, speech, hearing, or other disabilities that impact the study of foreign language may petition the Language Requirement Exemption Committee, a subcommittee of the Academic Standing Committee (ASC), to request an exemption from, or substitution for, the foreign language requirement. Students seeking to petition based on a disability must be formally registered with the Office of Accessibility Resources, have sufficiently engaged in an interactive process with Accessibility Resources to explore potential reasonable accommodations (other than an exemption), and have provided to Accessibility Resources adequate supporting documentation from a qualified provider.

Students experiencing inordinate difficulty in mastering a language in the classroom, with no language-related disability, may also request exemption. In addition to evidence of difficulty in language study, attested by their faculty, the College expects students to have made a good faith effort, to have attended class regularly, and to have sought help from the various resources available at Carleton (i.e., instructors and tutors). More information on the exemption procedure.

For any student granted an exemption, the Language Requirement Exemption Committee has the authority to waive additional courses or require from one to three pre-approved alternate courses in linguistics, literature, and/or culture.

Last revised September 9, 2021
Keywords: language requirement, summer study

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Late Drop

Keywords: late, drop

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Latin Honors at Graduation

Carleton recognizes outstanding academic performance by awarding the Latin honors of cum laude, magna cum laude, and summa cum laude to students with qualifying cumulative grade point averages.  These honors are noted on diplomas and final transcripts of those students.  

Latin honors are awarded to students with a grade point average in the top 2% of their graduating class (summa cum laude), those in the remainder of the top 15% (magna cum laude), and those in the remainder of the top 30% (cum laude).

Students who receive an asterisk at commencement will not be recognized on the program as receiving Latin honors. When the diploma and final transcript are issued, these honors will be indicated as appropriate.

See also graduation requirements.

Last revised July 16, 2014
Keywords: latin honors at graduation, cum laude, magna cum laude, summa cum laude, asterisk, graduation requirements

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Learning Disabilities

Keywords: learning, disabilities

Last Reviewed: Jan 4th, 2019

Maintained by Dean of the College Office

Leave of Absence (Medical, Military Service, and Personal)

A leave of absence is a temporary interruption in a student's program of study and refers to the specific time period when a student is not in attendance and pursuing academic work at the College. Students who have taken a leave are not eligible to work or live at the College until the term of enrollment as indicated in their readmission letter.

A student may request a total of three terms of leave of absence during their time at Carleton. The total of three terms can include any combination of medical, military service, or personal leaves.

Students interested in exploring the leave options need to talk with their advisers and/or their class dean/assistant dean. Leave of absence requests must be made prior to the start of the term.  Medical leaves requests, during a term, need to be submitted by 5:00 p.m. on the last day of classes. Leave of absence requests are processed by the Dean of Students Office on behalf of the Academic Standing Committee (ASC). The student must intend to return to Carleton to be granted a leave of absence. If, at the end of the leave of absence the student fails to return to Carleton, the leave will convert to a withdrawal back-dated to when the leave of absence began. This may cause any affected Title IV loans to enter into immediate repayment.

Notes: (1) A leave of absence is for nonacademic activities; if students choose to study elsewhere, credit will not be transferred to Carleton. Students entering with the class of 2026 should review the Transfer of Credit policy for updates to this note. (2) A leave of absence may cause the student’s class year to change which may impact housing and registration priority numbers.  (3) A student who is away from the College on leave of absence status for more than three terms will be withdrawn with the option to petition for readmission when they are ready to return. (4) Any student who receives financial aid should consult with Student Financial Services to discuss how their aid may be impacted by a leave or the extension of a leave.

Medical Leave During a Term

A student who cannot complete the term due to illness or other health issues may petition the Dean of Students Office for a medical leave.

Notes: (1) A student who takes a medical leave will have DRP's (drops) recorded for courses they are enrolled in at the time of the leave. (2) Return from medical leave must be approved by the Dean of Students Office in consultation with Student Health and Counseling, through a petition process and by providing the proper documentation from a medical professional supporting the student’s readiness to return.  (3) Normally, students returning from medical leave are not allowed to immediately go on an OCS program. (4) A term of medical leave does not count in your 12 academic terms but may count toward your allotted financial aid; any student who receives financial aid should consult with Student Financial Services to discuss how their aid may be impacted by a leave or the extension of a leave.

Military Service

A student may request a leave for military service at any time. Students petitioning to return to the College from military service who were in good academic standing at the time of their leave will typically be granted readmission.

Note: Students will be allowed to take a leave from the College for active service in the U.S. Military without penalty. If the leave is requested during the term, students will receive a 100 percent tuition refund and a pro rata refund of unused room and board fees (less any financial aid which may have been received for the term) upon presenting an original copy of their military orders for active duty to the Dean of Students Office. Alternatively, extension (EXT) grades with no tuition reimbursement may be more appropriate when the call for active military duty comes near the end of the term.

Personal Leave

Leave of absence requests must be made prior to the start of the term.  Personal leaves are usually for students who need a break from academic work and wish to engage in volunteer work, earn extra money for college, pursue other opportunities, etc.  A student on a personal leave is able to return to college by submitting a petition to the Dean of Students Office. Students interested in leaving after the term has started should discuss options with their class dean/assistant dean (see also “withdrawal from the college”).

Administrative Withdrawal

Carleton provides a range of support services to address the medical needs of students, including mental health issues. However, there may be circumstances in which students experience health needs beyond what they can obtain while at Carleton. In such circumstances, students may take a voluntary leave or withdrawal.

In situations where a student is unable or unwilling to carry out substantial self-care obligations, where current medical knowledge and/or available evidence indicates a student poses a significant risk to the health or safety of others, or where a student poses an actual risk to their own safety and the student does not want to take a leave or withdraw voluntarily, the Dean of Students Office has the authority to place the student on a mandatory leave of absence or to mandate withdrawal from the College. Carleton will do an individualized assessment to determine if there are reasonable accommodations that would permit the student to continue to participate in Carleton’s campus community. Nothing in the policy limits Carleton’s ability to take immediate temporary action while an assessment of a situation occurs. 

Carleton may require a medical assessment as part of the leave or withdrawal process, or as a condition for returning to the College. Whether a medical assessment is required and the terms of any assessment, including the professional conducting the evaluation, may be established by Carleton based on the particular circumstances of the situation. The process for returning may be similar to the medical leave of absence return process.    

Decisions regarding administrative leaves or withdrawals may be appealed in writing to the Vice President for Student Life and Dean of Students. Any appeal must be received by the Vice President for Student Life and Dean of Students within five days of being notified of the final decision to place a student on leave or withdrawal. This Administrative Leave or Withdrawal policy is not a disciplinary code, policy or process but there may be overlap in situations in which a student engages in behavior that also implicates Carleton’s rules of conduct. 

See also academic progress, "ext"--extension granted, off-campus study, transfer of credits, and withdrawal from the college.

Last revised September 9, 2021
Keywords: leave of absence, medical leave, military leave, extension, off-campus study, transfer credits

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Liberal Arts Requirements

Liberal arts requirements refer to requirements set to ensure that all students are exposed to a wide range of subjects and methods. The Academic Catalog describes Carleton's liberal arts requirements in the section "Academic Programs." Certain courses do not count toward fulfillment of the liberal arts requirements because they do not satisfy the intent of the policy. Refer to the liberal arts "areas" noted in the Academic Catalog following each course description. Prematriculation courses, advanced placement credits, and independent study/reading/research cannot be used to fulfill liberal arts requirements. Courses taken to fulfill specific graduation requirements must be passed with a grade of S or C- or better.

Last revised June 25, 2013
Keywords: distribution requirements, graduation

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Library

The Carleton College Library exists to support learning and teaching by providing information resources and services to the Carleton College community. Information specialists are available to help you pursue your interests on any topic.

The library is a central intellectual commons, and policies exist to ensure that library resources will be equitably available to all members of the community and to preserve them for future users. These policies are available on the library Web pages https://apps.carleton.edu/campus/library/about/policies/ and all users are responsible for following them. Students who violate these policies may be referred to the Academic Standing Committee (ASC) for abuse of library privileges.

If a student violates a library policy and the library staff reports the violation to the Academic Standing Committee, the committee ordinarily will handle the case through a hearing as outlined in the Student Handbook. In the following specific cases for a first offense, the ASC has adopted automatic penalties over and above fines or other costs imposed by the library staff:

  1. failure to respond to recall notices--written warning.
  2. returning closed reserve materials more than eight hours late--10 weeks of censure.

Other violations and second offenses will call for a hearing by the ASC. Library circulation records and other records identifying the names of library users are confidential in nature. Such records will not be made available except pursuant to legal process, order or subpoena.

Borrowers who neglect to return library materials (including items borrowed from St. Olaf College or Interlibrary Loan), or who return materials in unsatisfactory condition, will be billed for replacement of the material and a processing fee. Students will be prohibited from registering for the following term until the lost or damaged material is returned or paid for.

Last revised September 16, 2014
Keywords: library, library policy

Last Reviewed: Dec 1st, 2021

Maintained by Gould Library

Major Field Requirements

A maximum of 78 credits can be required for a major, including the comprehensive examination/senior integrative exercise and required courses and their prerequisites offered by other departments.

The requirements for majors are outlined in the Academic Catalog. Deviations from and substitutions for the stated requirements may be made by judgment of the appropriate authority. For established departmental majors, this authority resides with the department chair. For special majors, this authority resides with the major advisers and the Academic Standing Committee (ASC), which approves special majors.

For a course to count toward the major, a grade of C- or better must be earned; these courses cannot be taken on an elective S/Cr/NC basis.  Departments may make exceptions for extra-departmental courses if appropriate.

See also double major, special majors, and declaration of major.

Last revised June 25, 2013
Keywords: major field requirements, double major, special major, declaration of major

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Midterm Reports

Keywords: midterm, reports

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Minors

The requirements for minors are outlined in the Academic Catalog.

A minor represents either an integrated disciplinary or an interdisciplinary program of study. Disciplinary minors recognize the student’s acquisition of in-depth knowledge of a single discipline; interdisciplinary minors recognize the completion of a program of study that links and integrates multiple academic disciplines.

A minor is an optional element of a student’s academic program and is not required for graduation. Minors will therefore not be considered grounds for a thirteenth term or exceptions to academic regulations nor may a minor be completed out of residency.

A student can declare a minor at any time between the second week of their 6th term and the second week of their 10th term at Carleton.  Normally a student may not fulfill more than half the credits for a minor from the courses counted toward their major or majors and may not major and minor in the same discipline. For a course to count towards a minor, a grade of C- or better must be earned; these courses cannot be taken on an elective S/Cr/NC basis. Departments or programs may make exceptions if appropriate.

Last revised August 10, 2017
Keywords: minors

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Music Lesson Fees

Refer to the current Academic Catalog for information on applied music fees. These fees will not be refunded if lessons are dropped after the one-week drop/add period.

Last revised April 23, 2015
Keywords: music lesson fees

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Observance of Religious Holidays

Periodically major religious holidays intersect with key dates in Carleton’s calendar (e.g., overlap of the first day of classes with Rosh Hashanah; confluence of Ramadan with finals), and there will be members of our community who will choose to observe these holidays.  It is expected that students who will be engaging in these observances will inform the relevant faculty and staff in advance, in order to address any need to make up work or arrange other accommodations. Faculty and staff engaging in these observances should inform their department/supervisor in advance and follow the applicable time off request process.  Staff should record work time missed as floating holiday or vacation time. 

Questions about these practices may be directed to: Dean of the College Office (faculty), x4300

Dean of Students Office (students), x4075

Human Resources (staff), x7471

 

Last revised August 1, 2018
Keywords: religious, holidays

Last Reviewed: Oct 4th, 2021

Maintained by Office of the President

Off-Campus Study

OCS website: http://go.carleton.edu/ocs

All students considering off-campus studies must work directly with the Office of Off-Campus Studies, Leighton 119, on all aspects of planning, applying, and confirming participation in any off-campus studies program.

First-year students are not permitted to study off-campus. College regulations for off-campus study are explained online at the OCS website.

Off-Campus Studies Applications for Carleton Term Programs and Break Programs

Carleton offers a changing selection of term programs and winter or spring break programs every year. These programs offer a related group of courses designed and led by Carleton faculty for Carleton students, using the resources of a site other than the Northfield campus. Students are selected by application two to three terms preceding the actual program. Students pay the Carleton comprehensive fee, which covers room, board, tuition, plus excursions and social events at the program site. Transportation to the site, books, and personal expenses are the responsibility of each student. Financial aid applies to these programs. A flyer for each program is available in Leighton 119, and more program information is on the OCS website. Applications are online and found at the OCS website

In addition, Carleton students may apply to the Carleton Global Engagement programs which are offered every fall. These programs are led by Carleton faculty and are open to both Carleton and non-Carleton students.

Program Cancellation Policy: Carleton College shall have the right, at its option and without liability, to make cancellations, changes, or substitutions in cases of emergency or changed conditions, or in the interest of the program.

Off-Campus Studies Application for Approval of Participation in Non-Carleton Programs

Students interested in non-Carleton programs start their program search at the OCS website. Students are encouraged to discuss program ideas with an OCS Adviser and their academic adviser in order to find the best program that will further their educational goals. An OCS adviser can answer questions and help students understand different program structures, and direct them to other useful resources.

After students have found a suitable program, they apply directly to the program provider for acceptance to the program AND they must submit a Carleton Application for Approval. Students must receive approval from the OCS office prior to participation. The Application for Approval is found at the OCS website.

Submission of the OCS Application for Approval commits the student to studying off campus for the designated term(s), pending acceptance into the program and approval of the OCS Application. Once the student submits the OCS forms, the student is not eligible for registration or room draw for the term designated for off-campus study.

Students are encouraged to learn more about off-campus study opportunities and review information about specific programs by visiting the Off-Campus Studies office in Leighton 119 and by visiting its website.

Deadlines

Deadlines for programs and applications are published on the OCS website. Students may also contact the Office of Off-Campus Studies with questions regarding programs and applications by calling ext. 4332 or e-mailing Jen McMurray, jmcmurray@carleton.edu.

Late Application for Approval will not be considered. Withdrawal from a Carleton program after signing a letter of commitment has financial consequences. Refer to the OCS website for details about Carleton’s policies concerning missed deadlines or canceled participation.

Credits

A student may apply a maximum of 54 credits earned on off-campus non-Carleton programs  to the total number of credits required for graduation (one full year of study). Total number of credits awarded for a non-Carleton program may not exceed 22 credits for a 10-week term, 28 credits for a 15-week semester, 14 credits for a summer, and 54 credits for a full academic year. Programs of other lengths may be awarded other credits by the Registrar. Students considering a spring semester non-Carleton program must meet with their academic adviser, Student Financial Services, and an OCS adviser to discuss the credit and financial aid implications of spring semester programs. Students must be registered for the minimum equivalent of 12 Carleton credits on any off-campus program. Credit overloads are not permitted on any off-campus study program.

Carleton off-campus study program credits are considered Carleton credits and do not count toward the 54-credit off-campus credit limit. They do count toward the College residency requirement.

Transfer students must earn a minimum of 108 credits on campus, including the senior integrative exercise, toward their Carleton degree and must be in residence for a minimum of six terms.

Credit for participation in an off-campus study program will be recorded at Carleton only after the Registrar has received an official transcript from the student's program of study. A student's registration for upcoming terms may be held pending receipt of this official transcript.

Whether or not a student needs these OCS credits to complete course requirements, the Registrar must receive official transcripts documenting completion of all non-Carleton OCS programs in order to clear a senior for graduation. If these are not received in time for commencement, an asterisk will be placed next to the student's name on the commencement program.

Approval of credits toward major, minor, or liberal arts requirements

Students must submit an Approval for Special Credits for Off-Campus Studies form (available in the Office of Off-Campus Studies, in the Office of the Registrar, and on the Registrar’s website), to the Registrar, upon approval of the appropriate department, for credits earned on non-Carleton off-campus study programs.

Grade Point Average

All grades earned on approved off-campus study programs appear on a student's Carleton transcript. Only Carleton off-campus program grades are counted in the Carleton GPA.

Required Leave of Absence

Students participating in a Carleton summer program, (e.g., Carleton Economics Seminar in Cambridge, Irish Studies in Ireland, Art Now in Europe, History of Computing in England) will be required to take a leave of absence one term (typically winter) during the following academic year. In the case of non-Carleton summer programs, no leave of absence is required, and credits earned during the summer are received as additional credit if approved in advance.

Registration

Upon acceptance into a Carleton off-campus program, participating students must register with the Office of the Registrar in the same way they would for any other Carleton term.

Students participating in non-Carleton off-campus programs are not eligible to register for the term designated for off-campus study.

Fees and Financial Aid

Students participating in non-Carleton off-campus study programs pay a $500 administrative fee. The fee will be charged to the student’s Carleton account after the Off-Campus Studies Application for Participation has been approved.

Financial aid applies to one non-Carleton off-campus study program approved by the College. Students should contact the Office of Student Financial Services and the Business Office about billing procedures. The OCS and SFS Budget Worksheet and Scholarship and Loan Information is found on the Student Financial Services website.

Students must be enrolled full time to receive financial aid for off-campus study (15 credits for Minnesota State Grant Recipients and at least 12 credits for other financial aid recipients).

If students receive other scholarships or travel grants for off-campus studies, they must report those to the Office of Student Financial Services before departure.

See also Credit Maximum and Minimum, Credit Unit, Declaration of Major, Drop/Add, Grade Point Average, Leave of Absence, Senior Residency, Summer Independent Study, and Summer Study at Other Institutions.

Last revised November 8, 2018
Keywords: off-campus study, credit maximum and minimum, credit unit, declaration of major, directed reading, drop/add, grade point average, lave of absence, senior residency, summer independent study, summer study at other institutions

Last Reviewed: Sep 7th, 2021

Maintained by Off-Campus Studies

Petitions

A petition is used for making a request for an exception to an academic policy to the Academic Standing Committee (ASC). In petitioning the ASC, care should be taken to provide all relevant information in unambiguous detail so that the committee will be fully informed. Should a student submit a petition for an exception to college policy, it does not necessarily follow that it will be approved.

While not intending to limit students' access to the petition process, the ASC wishes to inform students that because of its concern that academic policies be administered equitably, it is unlikely that petitions will be granted for exception to regulations concerning late S/Cr/NC change and underloads.

A student intending to submit a petition should read all applicable sections of this document and the supplementary material provided with the petition forms before attempting to write a petition.

Forms for petitioning the ASC for matters relating to registration changes and deadlines are available on the ASC website. The petition process for acceleration of graduation/waiver of senior residency is described under Graduation Requirements.

Forms are available from the Office of the Dean of Students for the following:

  • Leave of Absence
  • Withdrawal
  • Withdrawal/Term Amnesty

See also graduation requirements and off-campus study for other forms.

Last revised September 9, 2021
Keywords: petitions

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Phi Beta Kappa

Phi Beta Kappa is a national honor society, founded in 1776 at the College of William and Mary, with chapters at many leading colleges and universities. The motto of the society, derived from the three Greek letters, is “Love of learning is the guide of life." Phi Beta Kappa celebrates and advocates excellence in the liberal arts and sciences. Its campus chapters invite for induction the most outstanding arts and sciences students at America’s leading colleges and universities.

In the past, students were elected to the Carleton chapter (Beta of Minnesota) by current faculty and staff members strictly on the basis of their cumulative GPA at the beginning of spring term, typically of their senior year.  A smaller number of exceptionally qualified students are elected as juniors. The chapter consults with the Dean of Students office to make sure we are in keeping with the society’s stipulation that invitation should be extended only to persons of “good moral character.”

The society also urges that chapters give weight to breadth and depth of study in the liberal arts and sciences, “taking into account the number, variety, and level of courses taken outside the requirements of the major.” Therefore, we will remove from consideration any student who has completed fewer than four of the six “Curricular Exploration” requirements with graded courses at the time of consideration. If a student takes both graded and S/CR/NC courses that would fully satisfy the same requirement, that student will remain eligible for Phi Beta Kappa, because the requirement will be understood to have been satisfied by the graded coursework.

Last revised January 30, 2013
Keywords: Phi, Beta, Kappa, Election

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Physical Education Requirement

Four terms of physical education are required for graduation. A student may only receive credit toward graduation in one physical education course per term. It is strongly recommended that students complete this requirement before the beginning of their senior year.

Last revised June 25, 2013
Keywords: physical education requirement, pe requirement, club sports, pe credit

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Prerequisites for Courses

Some courses require that a student attain a particular level of experience or have a specific academic background in order to be successful in that course. The following terms and definitions will assist both faculty and students in stating and understanding these expectations. Students are urged to consider their preparation before registering for classes with prerequisites.

A prerequisite is a requirement that the student must fulfill prior to beginning the course for which it is a prerequisite. Only in exceptional cases will prerequisites be waived by the instructor or the department. A student must earn a C-, S, S* or better to be eligible for the next course.

A recommended course is one that students are strongly urged to have completed prior to beginning another course. Recommended courses are not required and the decision to take a course without having taken the recommended course lies with the student.

Permission of the instructor signals that the prerequisites are too complex to be stated briefly in the Academic Catalog or registration schedule. This is appended to a course description whenever an instructor and the department foresee the need for the instructor to judge whether the student is eligible for enrollment. Students should consult with the instructor before enrolling in the course.

Keywords: prerequisite

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Proxy Registration

Students who are off-campus and who will not have internet access during registration must make arrangements to have a proxy register for them via the following paper process: The proxy meets with the off-campus student's adviser to agree upon a proposed list of courses; the adviser signs a sheet of paper (no special form required) on which these proposed courses are listed; and the proxy brings this sheet to the Registrar's Office during normal business hours, 8-5 on the day of the student's registration priority to register.  Proxy registration can also take place 8-5 any day after the student's priority day through 4 p.m. the last day of classes of the term preceding the term of registration.

See also off-campus study and registration.

Last revised November 7, 2018
Keywords: proxy registration, proxy, registration, off-campus study

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Reading Days

Reading Days provide time for significant review and study before the start of final examinations. The guidelines for Reading Days are intended to promote an academic value that is parallel to a scheduled class day. Reading Days are intended to be "unscheduled" to provide time for students to pursue academic work which is most appropriate for them.

The following are considered appropriate activities for students on Reading Days:

  1. Reading and review of course material in preparation for the final examination.
  2. Work on a term paper or project that is being done in lieu of taking a final exam. (See examinations.)
  3. Work begun prior to Reading Days to be turned in during finals as the final project, i.e., a take-home final. (See examinations for rules on take-home finals.)
  4. For laboratory courses, an informal equipment "check-in" session may be scheduled at convenient times.

College policy regarding examinations and take-home final examinations remains as stated elsewhere in this handbook.

The following are not appropriate activities for Reading Days:

  1. Formal class meetings.
  2. Exams.
  3. Having written assignments due.
  4. Required review sessions.
  5. Additional reading assignments.

In addition, there should be no required college committee meetings or Carleton scheduled required extracurricular events.

See also examinations and end of term deadlines.

Keywords: reading days, examinations, end of term deadlines

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Readmission

Former students, wishing to apply for readmission, do not need to reapply formally through the Admissions Office. They should write to the Office of the Dean of Students, giving some indication of what they have been doing while away from campus and the date they wish to return. Students who were subject to academic review when they left petition the Academic Standing Committee (ASC), and if readmitted are usually placed on academic review for the first term after they return. Students are typically held to graduation requirements in place at the time of return.  Once determined to be readmissible, students are placed on a space-if-available list until such time as the College's limited enrollment will permit their return. Financial aid will be reinstated or awarded to eligible students upon re-enrollment.

Keywords: readmission, academic standing committee, petition

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Records of Academic Work

The Registrar's Office maintains a computerized transcript for each student on which is recorded the courses in which a student enrolled, grades, credits accrued, etc. This is the official record of a student's academic work and as an educational record is subject to the provisions of the Family Educational Rights and Privacy Act of 1974 as amended. For more information about this and other student records maintained by the College, see the Student Handbook.

See also transcripts.

Last revised July 16, 2014
Keywords: records of academic work, transcript

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Registration

This section is offered as a summary of registration procedures and is subject to change. Detailed information on the registration process as well as on basic registration policies is available online via the Registration link on the Registrar's homepage.

Fall term registration for new students will be conducted during the summer. This is the first opportunity for new students to register. Most returning students will have registered in May.

Registration for winter and spring terms, as well as for fall term of the following year, will typically be conducted over a two-week period during the latter part of each term. Failure to register for or to attend classes by the end of the first week of the following term will be regarded as withdrawal from the College. You are required to discuss your registration with your adviser prior to registration.

If any part of a student's account in the Business Office is delinquent, the student will not be permitted to register unless arrangements are made to settle this account with the Business Office. Registration may also be held by the Registrar, Office of the Dean of Students, The Wellness Center, the Writing Program, and the Academic Standing Committee. When all holds are settled, the student will be permitted to proceed. The earliest time to register will be as specified in the "Schedule of Classes." A student may register at a later time than scheduled, within published deadlines.

All of these steps must also be taken by proxy registrants in order to complete a registration by proxy. (See proxy registration.)

Drop/Add changes can be made on the Hub through the 10 week course drop/add deadline. After the drop/add deadline, late drop, S/CR/NC, and Independent Study/Research/Reading forms are available as online forms on the Registrar's website.

Students will register for physical education courses the same way they do for other courses.

Priority for registration is in order of class year. Priority within class year will be determined by a program designed for random selection.

"Sophomore Priority" in the schedule means students will be allowed to register for a course in the following order: sophomores, first-year students, seniors, juniors. A senior or junior wanting to register for such a course should waitlist for the upperclass waitlist (WL) section only. They may then register for the course if space is available upon receipt of permission from the Registrar’s Office. A junior or senior who needs a particular sophomore priority course for graduation should talk with their adviser.

 

Sophomore Priority Courses for 2021-22:

Fall

 

AMST.115.00

Introduction to American Stds

ARTS.110.01

Observational Drawing

ARTS.110.02

Observational Drawing

ARTS.110.03

Observational Drawing

ARTS.122.01

Introduction to Sculpture

ARTS.130.01

Ceramics

ARTS.139.00

Beginning Photography

ARTS.151.01

Metalsmithing

BIOL.125.53

Gen,Evol&Dvlpmt Prb Slvng&Lab

BIOL.125.54

Gen,Evol&Dvlpmt Prb Slvng&Lab

BIOL.125.59

Gen,Evol&Dvlpmt Prb Slvng&Lab

CAMS.110.00

Intro to Cinema & Media Stds

CAMS.111.01

Digital Foundations

CAMS.111.02

Digital Foundations

CS.111.01

Intro to Computer Science

CS.111.03

Intro to Computer Science

CS.201.01

Data Structures

EDUC.110.00

Intro to Educational Studies

ENGL.160.00

Intro to Creative Writing

ENTS.120.51

Intro Geospatial Analysis&Lab

ENTS.120.52

Intro Geospatial Analysis&Lab

FREN.210.00

Coffee and News

GEOL.110.51

Introduction to Geology & Lab

GEOL.110.52

Introduction to Geology & Lab

GEOL.125.52

Intro to Field Geology & Lab

GEOL.135.53

Intro Climate Science & Lab

GEOL.135.54

Intro Climate Science & Lab

GEOL.220.53

Tectonics & Lab

GWSS.110.00

Intro to GWSS

POSC.120.00

Democracy and Dictatorship

SOAN.110.00

Introduction to Anthropology

SOAN.111.00

Introduction to Sociology

THEA.110.00

Beginning Acting

Winter

ARTS.110.01

Observational Drawing

ARTS.122.01

Introduction to Sculpture

ARTS.130.01

Ceramics

ARTS.139.01

Beginning Photography

ARTS.151.01

Metalsmithing

BIOL.101.00

Human Reproduction & Sexuality

BIOL.125.52

Genes, Evol & Develpmnt & Lab

BIOL.125.53

Genes, Evol & Develpmnt & Lab

BIOL.125.57

Genes, Evol & Develpmnt & Lab

BIOL.125.59

Genes, Evol & Develpmnt & Lab

BIOL.126.52

Energy Flow Biol System & Lab

BIOL.126.53

Energy Flow Biol System & Lab

BIOL.126.54

Energy Flow Biol System & Lab

BIOL.210.00

Global Change Biology

CAMS.110.00

Intro to Cinema & Media Stds

CAMS.111.01

Digital Foundations

CAMS.111.02

Digital Foundations

CS.111.02

Intro to Computer Science

CS.111.03

Intro to Computer Science

CS.201.01

Data Structures

EDUC.110.00

Intro to Educational Studies

ENGL.160.00

Intro to Creative Writing

FREN.210.00

Coffee and News

GEOL.130.54

Geology of Nationl Parks & Lab

GWSS.110.00

Intro to GWSS

MATH.236.00

Mathematical Structures

PHIL.289.01

Death, Dinner and Discussion

POSC.120.00

Democracy and Dictatorship

SOAN.110.00

Introduction to Anthropology

SOAN.111.00

Introduction to Sociology

SOAN.151.00

Global MN:Anthro of Our State

SOAN.233.00

Anthropology of Food

STAT.120.01

Introduction to Statistics

STAT.120.03

Introduction to Statistics

THEA.110.00

Beginning Acting

Spring

AMST.115.00

Introduction to American Stds

ARCN.246.52

Archaeological Methods & Lab

ARTS.113.01

Field Drawing

ARTS.113.02

Field Drawing

ARTS.139.01

Beginning Photography

BIOL.126.52

Energy Flow Biol System & Lab

BIOL.126.53

Energy Flow Biol System & Lab

BIOL.126.54

Energy Flow Biol System & Lab

BIOL.126.59

Energy Flow Biol System & Lab

BIOL.240.00

Genetics

BIOL.241.01

Genetics Laboratory

BIOL.241.02

Genetics Laboratory

BIOL.241.03

Genetics Laboratory

CAMS.111.01

Digital Foundations

CAMS.111.02

Digital Foundations

CS.111.02

Intro to Computer Science

CS.111.03

Intro to Computer Science

CS.201.01

Data Structures

EDUC.110.00

Intro to Educational Studies

ENTS.110.00

Environment and Society

FREN.210.00

Coffee and News

GEOL.110.53

Introduction to Geology & Lab

LING.110.00

Introduction to Linguistics

LING.115.00

Intro to the Theory of Syntax

MATH.236.01

Mathematical Structures

MATH.295.00

Mathematics of Climate

PHIL.123.00

Topics in Medical Ethics

POSC.120.00

Democracy and Dictatorship

SOAN.110.00

Introduction to Anthropology

SOAN.111.00

Introduction to Sociology

STAT.120.01

Introduction to Statistics

STAT.120.02

Introduction to Statistics

STAT.230.00

Applied Regression Analysis

THEA.185.02

The Speaking Voice

Wait lists are formed after a class section fills (i.e., closes). Wait lists provide priority information for accepting students into a class if space becomes available. Waitlisted students should check with the instructor to determine if they may be permitted to enroll in a class; the instructor will inform the Registrar’s Office of any such permissions.  The Registrar’s Office will then notify the student via email, informing the student that they have one day to register for the course; it is the student's responsibility to register for the course via the Hub.

Any student who fails to attend the first two classes in a course for which there is a wait list and who has not otherwise contacted the faculty member by the end of the second class to confirm enrollment will be officially dropped from the course if a signed request from the instructor is received by the registrar before the end of the first week of classes.

See also academic load, class attendance, drop/add, proxy registration, and registration changes.

 

Last revised September 9, 2021
Keywords: registration, sophomore priority, academic load, class attendance, drop/add, proxy, registration changes

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Registration Changes

It is a student's responsibility to carefully check their online class schedule and correct errors prior to published drop/add deadlines.

Changes in registration are further defined and explained within this handbook in the following order:

Last revised September 9, 2021
Keywords: registration changes, change of course level, change of section, drop/add

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Residency

All students, including transfer students, are expected to spend a minimum of two years on campus, one of which must be the senior year or last three academic terms. Students requesting approval of non-Carleton off-campus study or leave of absence for any part of the senior year may be denied approval if major department programs require their presence on campus.

See also academic progress and off-campus study

Last revised June 25, 2018
Keywords: senior residency, acceleration of graduation, leave of absence

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Retaking Courses

A student may retake a course when the prior attempt appears to have produced insufficient mastery of the subject matter (D+, D, D-, F, Cr, or NC). Courses with the same department and number will post as "retaken" automatically by the computer program. Students wishing to retake a course offered previously under a different department/number must petition the Academic Standing Committee using a retake form in the Registrar's Office. Independent Study/Reading/Research (290-292 and 390-392) may not be used to repeat independent studies. Independent studies may only be used to repeat regular courses if the student needs the specific course to graduate and has the approval of the ASC.

Grade points and credits earned in the original attempt will be replaced by those earned in the second attempt in the cumulative GPA, even when fewer or none are earned in the second attempt. Additional academic credit will be obtained only when none was earned in the first attempt. Thus, when repeating a course in which a passing grade was received, the second grade is figured into the cumulative GPA, and only the credits associated with that attempt count toward the career total; this also means that an "F" grade in the last attempt will have the effect of canceling any prior degree credits for this course. The record of the first attempt (with grade) remains on the academic transcript with the notation "retaken."

Some courses can be repeated for additional credit. Courses like these cannot be retaken to remove a prior attempt from GPA calculations.

No student shall be permitted to retake a course when a course on a more advanced level involving mastery of material covered in the lower course has subsequently been completed. If a student feels that individual circumstances warrant such a retake, the Academic Standing Committee (ASC) may be petitioned for permission to do so. The petition must be supported by the chair of the department concerned and by the student's adviser.

Courses may not be retaken S/Cr/NC unless they were originally given only on a S/Cr/NC basis.

Last revised September 9, 2021
Keywords: retaking courses, s/cr/nc, credit by examination

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) is a requirement for all Carleton students. Federal regulations require all schools participating in state and federal aid programs to monitor SAP; to be eligible for federal, state, and institutional aid, students are required to maintain satisfactory academic progress toward their degree. Carleton expects all students to maintain an acceptable level of academic progress; therefore, this policy applies to all matriculated students. 

Measurements of Satisfactory Academic Progress

Satisfactory Academic Progress is measured both quantitatively and qualitatively at the end of each academic term to ensure students are making satisfactory progress toward the degree. Carleton considers academic progress slightly differently than it considers financial aid; therefore it is important to know that students may still be financially responsible for courses or terms that were not completed (i.e. courses recorded with DRP) or courses the student did not pass. After the one-week drop/add deadline, a late drop results in a grade notation of "DRP" on the transcript and is identified as "course dropped after the normal drop/add period without penalty." Carleton does not use withdrawal-passing or withdrawal-failing notations.

When calculating aid eligibility, all enrolled terms must be considered in determination of Satisfactory Academic Progress, including enrolled terms for which the student did not receive course credit(s). This includes medical leaves of absence when begun during a term. When calculating academic eligibility, all full-time terms must be considered in determination of Satisfactory Academic Progress, including enrolled terms for which the student did not receive aid.

Students are required to pass enough credits (quantitative measure), maintain a minimum GPA (qualitative measure), and complete their programs within a maximum time frame to be considered making satisfactory progress toward their degree. Students must meet the following standards to maintain satisfactory academic progress:

  1. Qualitative (Grade Point Average) - All students are required to meet the minimum cumulative and term grade point averages (GPA) shown on the chart below. A normal rate of progress is considered to be 17 or 18 credits per term, although it is understood that occasionally a lighter load may be appropriate because certain courses or terms may prove to be especially difficult. To earn the 210 credits required for graduation, students must average 17 or 18 credits per term in each of the 12 terms allotted them.
  2. Quantitative (Pace - Cumulative Overall Progress) - All courses, whether or not they are successfully completed, count in calculating a student’s academic progress for aid eligibility purposes; this includes individual courses for which a student received a DRP and medical leaves, which generally result in an entire term’s courses being recorded with a DRP. For the purposes of end-of-term Academic Review and counting academic terms in attendance only, medical leaves will not be taken into consideration. Any student who fails to register for a minimum of twelve credits and attend classes prior to the end of the first week of the term may be withdrawn from the College.

All students are required to meet the minimum earned credits shown on the chart below.

Terms in Residence

Minimum Earned Credits

Minimum GPA

Terms in Residence

Minimum Earned Credits

Minimum GPA

Terms in Residence

Minimum Earned Credits

Minimum GPA

Terms in Residence

Minimum Earned Credits

Minimum GPA

1

12

1.8

4

60

2.0

7

117

2.0

10

168

2.0

2

24

1.8

5

78

2.0

8

132

2.0

11

188

2.0

3

42

1.8

6

96

2.0

9

150

2.0

12

210

2.0

Earning a D+, D, D-, F, CR, or NC can jeopardize cumulative overall progress; therefore students earning these grades will be evaluated for qualitative and quantitative progress, even if the receipt of these grades does not lower the GPA or credits earned to below the minimum threshold.

Registration errors which result in grades of F may only be corrected through successful student petition to the ASC. 

Carleton College does not offer noncredit remedial courses.

Retaken Courses

In the cases of a retaken course, both the original course and the retaken course will count as attempted credits; however, only the retake will count in the student’s GPA and be considered when considering SAP for the current term. Grade points and credits earned in the original attempt will be replaced by those earned in the second attempt in the cumulative GPA, even when fewer or none are earned in the second attempt. Additional academic credit will be obtained only when none was earned in the first attempt. 

Monitoring Satisfactory Academic Progress

Satisfactory Academic Progress is monitored at the end of each term during Academic Review, held by the Academic Standing Committee, who determine whether students who do not meet SAP conditions will be placed on academic review. In all cases, the committee considers individual circumstances in deciding upon the review status of the student. All students are subject to academic review.

Academic Review consists of the following categories:

  • No Action: The student is deficient in some qualitative or quantitative measure but the deficiency is considered to have no impact on the student’s satisfactory academic progress.
  • Letter of Concern: The student is deficient in some qualitative and/or quantitative measure (e.g., low grades, loss of credits, decline in grade point average, problems in the major, etc.) and is contacted by the Academic Standing Committee regarding the deficiency. There are no conditions placed on the student regarding their future performance, but the student’s academic adviser is informed and the student’s record will be reviewed in the subsequent term regardless of that term’s performance. Students are also asked to speak with their Class Dean regarding the deficiency. This is considered a financial aid warning.
  • Academic Review: The student is deficient in some qualitative and/or quantitative measure (e.g., low grades, loss of credits, decline in grade point average, problems in the major, etc.) and is contacted by the Academic Standing Committee regarding the deficiency. There are both quantitative and qualitative conditions placed on the student regarding their future performance (e.g., take and pass 18 credits, grades of C or better, prepare and follow an academic plan, attend class regularly, earn summer school credits, etc.), the student’s academic adviser is informed, and the student’s record will be reviewed in the subsequent term. If the student meets the conditions of their review, they are normally taken off review and resume regular status. If the student does not meet review conditions, they may remain on review, be suspended from the College or, in some rare cases, be dismissed from the College. This is considered financial aid probation.
  • Suspension: Students who have demonstrated a repeated inability to maintain required quantitative or qualitative progress, or whose record indicates a precipitous decline regardless of their overall record, may be suspended from the College. Suspended students must ordinarily spend two terms away from the College to address the issues that have been impeding their academic performance, and may petition the Academic Standing Committee for readmission. Students are readmitted from suspension on academic review.
  • Dismissal: A student not maintaining a level of progress toward the degree at the minimal rate may be dismissed from the College.

Note: Financial aid corresponds to the student's enrollment status and continues for eligible students as long as they are enrolled in most cases. When a student is suspended or dismissed from the College, financial aid is discontinued. Aid is reinstated or awarded to eligible students upon re-enrollment. 

Students who received a Letter of Concern or beyond will have their records reviewed in the subsequent term. At the end of the next term, the committee may take a student off review status, send a letter of continued concern, or place/continue the student on review. If the student's record has remained at an unacceptable level or has deteriorated, or demonstrates a precipitous decline, or if the student has not met the requirements set by the committee, or if it is apparent that the student will not be able to fulfill the requirements of a major or graduation within the terms remaining, the committee may suspend or dismiss the student from the College.

Appeals

In general, being placed on review is not subject to appeal. The only cases where students may appeal their review status is when their enrollment has been suspended or revoked. For an appeal to be considered it must be received no later than 7 days after the student has been notified of their review status. The appeal will be reviewed by the Academic Standing Committee.

Grade Changes and Extensions

Once a grade has been reported it becomes part of the student's permanent record and can be changed only by the faculty member and with the approval of the Academic Standing Committee (ASC). Registration errors which result in grades of F may only be corrected through successful student petition to the ASC.

If a grade is not submitted by the grade submission deadline, the Registrar's Office will assign a grade of X and the faculty member will need to follow the grade change process to update the student's grade. Work may extend beyond the end of the exam schedule only if an "EXT" (extension granted) has been approved by an associate dean of students or an associate dean of the college. If students do not complete course work by the end of the extension period, faculty should submit the grade a student would have earned at the time the EXT was granted.

Courses Taken in Summer

Carleton-led summer off-campus study (OCS) programs follow the same standards and policies as on-campus courses taken during the regular academic year and are counted as an academic term in residence. If a student takes a summer off-campus study program, they must take a required leave of absence during the subsequent academic year, most often during winter term. Students may petition the Academic Standing Committee to request that their leave be taken during the fall or spring term, though these petitions are usually only granted in cases of legitimate scheduling conflicts. Required leaves must be taken during the same academic year as the summer OCS program.

Transfer Credits

Courses transferred to Carleton, including non-Carleton OCS programs, do not count in the student’s GPA, but will be used toward graduation and the student’s quantitative progress toward degree. Transfer students will be matriculated into the appropriate “term” according to the credits that are approved to transfer and will be expected to maintain satisfactory academic progress according to the chart above upon enrollment.

For transfer students, a maximum of 102 credits may be transferred and applied to the requirements of the Carleton degree. Grades for transferred courses are not posted on the Carleton transcript. Students must spend at least two years (six terms) in residence, including the senior year (last three terms).

Maximum Time Frame to Complete the Program

Satisfactory Academic Progress includes a maximum time frame component that specifies that students may not receive federal aid in excess of 150% of the credit hours required to complete the degree. Carleton requires a minimum of 210 credits for graduation, and normally students are expected to fulfill all graduation requirements in four years or the equivalent of twelve academic terms. No additional time is granted for changes to the major or to complete requirements beyond the minimum graduation requirements; no additional time will be awarded for a student to complete two majors, nor may a student complete a second major out of residence. Under special circumstances, if additional time is necessary for a student to complete minimal degree requirements, an extension of student status beyond 12 terms may be granted by the Academic Standing Committee (ASC). The Committee may also authorize the extension of financial aid to eligible students at the same time. Generally, no more than 13 terms of enrollment will be authorized.

For most students, the maximum is considered to be 315 awarded credits and 12 terms (4 years) of enrollment. In all cases, the ASC determines which students are required to return to Carleton to complete their degree and which students are required to complete their work elsewhere. Normally, the student who begins his or her 12th and final term at Carleton without being theoretically able to complete the degree should be prepared to complete the remaining work at another institution following the current regulation for transfer of credit.

See also withdrawal/term amnesty.

Last revised September 9, 2021
Keywords: academic progress, credits, requirements

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Satisfactory/Credit/No Credit (S/Cr/NC or "scrunch" option)

In order to encourage exploration into unfamiliar, risky areas of the curriculum, Carleton offers students the option to take courses under the S/Cr/NC option. S/Cr/NC grades have no grade point value and do not count toward student GPA. A continuing student may elect to take up to six credits per term on a S/Cr/NC basis with a maximum total of 30 such credits being allowed during the student's four years at Carleton. The limits of six and 30 credits do not include mandatory S/Cr/NC courses. The grade of S means the equivalent of at least C- work; Cr means D+, D, or D- work; NC means F work.

Students may declare up to six credits per term as elective S/Cr/NC by completing and submitting a S/Cr/NC form, which is available from the Registrar's Office website. The form requires both the student's and the instructor's approval and must be completed and received by 5:00 p.m. on the seventh Friday of the term for ten-week courses, the third Friday of the term for first five-week courses, and the eighth Friday of the term for second five-week courses.

Note that for a course to count toward the major or the minor, it cannot be taken on an elective S/Cr/NC basis.  Departments may make exceptions for extra-departmental courses if appropriate. Courses taken to fulfill specific college graduation requirements (e.g., liberal arts requirements and writing and language proficiency) must be passed with a grade of S or C- or better.

Students considering a S/Cr/NC option should discuss the choice with their advisers. Those contemplating graduate school should be aware that some graduate schools compute S (satisfactory) grades into a GPA as the lowest possible letter grade they might represent and some schools compute NC (no-credit) grades as F grades; some graduate schools look askance at more than a few ungraded courses on a transcript. The Academic Standing Committee (ASC) will not consider petitions to change a grade to or from the S/Cr/NC option.

Courses may not be retaken S/Cr/NC unless they were originally given only on a S/Cr/NC basis.

If the professor wishes to grade all students on a S/Cr/NC basis, prior approval of the Associate Dean of the College is required. An independent study may be graded on a S/Cr/NC basis at the option of the student or the instructor; in the latter case, the credits are not charged toward the 30-credit maximum. The grading method for such a course must be designated on the independent study form, signed by the instructor.

The registrar cannot verify the exact letter grade represented by "S."

See also concentrations, drop/addmajor field requirements, minors, and Phi Beta Kappa.

Last revised September 9, 2021
Keywords: s/cr/nc, scrunch, GPA, concentrations, drop/add, major field requirements

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Senior Integrative Exercise (Comps)

The College requires that each major include a capstone experience. It is the prerogative of individual departments and programs that offer majors to determine how many credits to award in connection with its senior capstone experience, within the following parameters:

  1. All departments and programs offering a major shall have at least one capstone course numbered 400, which is graded Satisfactory (S) or No Credit (NC). When 400 is passed with distinction, a note to that effect is posted to the transcript.
  2. The senior integrative exercise as a whole (400 plus any additional required work related to the senior capstone experience) shall be no fewer than three credits and no more than 15 credits.
  3. Courses associated with the senior integrative exercise (400 plus any additional required work) cannot be dropped after the drop/add period for the current term and may only be dropped if the student no longer plans to pursue that major (in the case of a double major) or when minor administrative adjustments must be made, e.g. changing the number of credits recorded for 400 during the drop/add period, or in the case of a medical leave of absence for that term.
  4. The senior integrative exercise must require no more than three credits of work during the final term of the senior year.
  5. The senior integrative exercise must require no more than 12 credits of work within a single term.
  6. The maximum of 15 credits is exclusive of other work (e.g., independent study or off-campus study) that may be related to, but not required for, a student's senior capstone project.
  7. Students are expected to register for work related to the senior integrative exercise in the terms in which that work is undertaken.
  8. All work required for the senior integrative exercise should normally be completed before the Monday following the seventh Friday of spring term of the senior year.
  9. If the senior integrative exercise extends over more than one term, normally students shall receive a grade at the conclusion of each term for work completed to that point or, in the absence of a formal grade, students shall receive feedback on their work to that point.

    See also double major.

Last revised November 5, 2018
Keywords: senior integrative exercise, comps, graduation requirements, capstone

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Special Major

A student seeking a major not offered in the College's established curriculum may propose a self-designed Special Major for approval by the Academic Standing Committee (ASC). The ASC expects any such petitions to be filed during the sixth term of one's academic career. All special majors involve close consultation with two faculty advisers. Normally special majors combine the elements of two disciplines. If the selection of courses from one of the disciplines differs from a standard major by only two or three courses, the special major is not allowed. Off-campus credit will not be allowed to contribute toward completion of a special major if there is only one Carleton professor on staff in the proposed area of study. Generally, no more than 18 off-campus credits are allowed for the special major. Students requesting to have both a regular major and a special major should understand that typically no course overlap is allowed between the two proposed courses of study. Double special majors will not be approved.

Students who are thinking about designing a major should talk with others who have designed their own majors, discuss their plans with faculty members familiar with the relevant fields of study, and consult with an associate dean of students. Forms for petitioning for a special major can be obtained from the ASC website. Special major programs must include at least three courses at the 300-level or equivalent in addition to the senior integrative exercise, no more than three courses at the 100-level or equivalent, and no more than two independent studies. At least one course addressing methodology or theory must be included in the major program; if such a course is unavailable in the appropriate department, then method/theory of the field must be an explicit part of the senior integrative exercise process. A student's grade-point average is a factor which the ASC will consider during its deliberations; the ASC views GPA as one indicator of a student's ability to think and work independently, an ability which would be further tested by the independent nature of the special major comps process. Once the ASC has approved a special major, modifications to the program must be approved by the ASC.

A grade of C- or better is necessary in all courses counting toward the special major; these courses cannot be taken on a S/Cr/NC basis.

See also major field requirements.

Last revised July 16, 2014
Keywords: special major, major field requirements, declaring a major

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Special Students

A person enrolled in a course or courses but not admitted by the admissions office and not following a degree program is designated a "special student."

Special students (only senior Northfield High School Honors Program students, College employees, spouses or domestic partners of faculty/staff members, Language Assistants, Exchange Students, and alumni who graduated at least 5 years ago) must secure permission of the Registrar and register with the Office of the Registrar after fully matriculated students have registered, during the first week of the term. The signature and permission of the instructor should be obtained before the registrar has checked the class list for available spaces in the course. Full-time students on waitlists always receive priority over any special student.

Most special students pay the same tuition per credit as all current undergraduates , unless they are granted partial or full tuition remission through the College's benefit program. All special students must pay for any special course fees. Carleton alumni who graduated at least 5 years ago may enroll for credit in one course per term at the alumni rate of one-sixth course tuition. Special students are not eligible for financial aid or for independent study.

Last revised May 31, 2018
Keywords: special students, classes for staff, non-degree program

Last Reviewed: Sep 9th, 2021

Maintained by Business Office

Spring Break Credit

The Education and Curriculum Committee affirms that spring break is not a time to allow academic credit, but that the Academic Standing Committee (ASC) has the power to grant minimal academic credit for work done during the break under extraordinary circumstances. The circumstances under question must be beyond the student's control. Spring break independent study work must be completed and submitted no later than the first day of spring term.

Keywords: spring break credit, break credit

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

St. Olaf Courses

A cooperative arrangement between St. Olaf and Carleton permits some inter-registration. A maximum of one course per semester may be taken at St. Olaf when an equivalent course is not offered at Carleton. Carleton students may not register for a St. Olaf interim or summer course. In addition, independent study is not an option under the inter-registration agreement.

Carleton students registering for these courses should observe the St. Olaf drop/add deadlines published on the St. Olaf Registrar's website and note that they are subject to a fee for late or incorrect inter-registrations.

Registration is accomplished by means of a form obtained from the Carleton Registrar's Office. Permission of the instructors, the chairs of the departments, the adviser, and the registrars of both colleges is required. St. Olaf credits count toward the total credit load for the term and grades obtained are used in the calculation of grade point averages. Carleton students are not allowed to participate in Carleton/St. Olaf inter-registration while on leave.

Keywords: St. Olaf courses, registration

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Student Academic Fees and Miscellaneous Charges

Purpose

Ensure all academic fees of the college are reviewed and approved by the Board of Trustees.

Policy

Student fees associated with Carleton academic programs (i.e. tuition, room, board, music fees, off-campus study fees, classroom materials, supplies, lending library access, etc.) MUST be approved by institutional governance prior to implementation. Approved fees will be included in the budget prepared for and authorized by the Budget Committee, College Council and Board of Trustees.

Academic fees are disclosed in the college catalog.

All student fees and fines should be communicated to the Carleton Business Office by the originating department on a per term basis in order to ensure they are billed to the student account on a timely basis. The Business Office will support the billing and collection process. 

From time to time departments may purchase goods or services for the convenience of participating students for which participating students will reimburse the college (i.e. dry-cleaning services; airline tickets; athletic equipment or athletic apparel), departments should contact the Business Office for assistance with the billing and collection process for these reimbursable expenses.

This policy does not apply to ticket sale events, Intramural, Club Sport, or CSA programs or other situations in which students are soliciting participation fees directly from their peers. 

Last revised November 20, 2020

Last Reviewed: Nov 20th, 2020

Maintained by Business Office

Summer Independent Study

Summer reading and other summer projects undertaken for credit under the supervision of a faculty member but not assigned as part of a course are considered to be independent study. A student planning to do summer independent study must submit an application approved by the supervising instructor to the Office of the Registrar before the end of spring term. If the course is to be taken S/Cr/NC, this must be stated on the form and signed by the supervising instructor. There is a charge for summer independent study, and these charges are added to the student's account by the Business Office when it is notified by the Registrar's Office of the completion of the course (see Tuition Charges-Special Fees). Students who have participated in commencement with an asterisk may not register for summer independent study since they have completed their regular work at Carleton.

In all cases, the one-week drop (without transcript entry) period shall begin with the last day of the spring examination period. Summer Independent Study may not be late dropped (with a DRP transcript entry) or opted S/Cr/NC after 4:30 p.m. on the seventh Friday following the last day of the spring examination period. Other rules concerning drop/add also apply to Summer Independent Study.

Summer work must be completed and submitted no later than the first day of fall term.

See also drop/add, independent study/reading/ research, and s/cr/nc option.

Last revised April 23, 2015
Keywords: summer independent study, summer work for credit, break credit

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Summer Study at Other Institutions

While academic work taken at other institutions during a summer or winter vacation may supplement a student's program at Carleton, such course work is not usually granted Carleton credit and therefore does not appear on the student's Carleton transcript. Students wanting Carleton credit for courses taken elsewhere while they are enrolled Carleton students must petition the Academic Standing Committee (ASC) in advance for approval of credit using the petition form available on the ASC webpage. Summer off-campus study programs (as distinguished from summer school courses) must be petitioned for through Off-Campus Studies.

Credit for summer study will usually be approved under the following circumstances:

  1. when the student is deficient in either credits or requirements and the ASC has recommended or suggested it;
  2. when the program (as distinguished from summer school courses) is among the off-campus study programs Carleton approves, e.g., summer field courses;
  3. when it is an OCS approved language program offered in a foreign university or through a domestic post-secondary institution in a foreign country. Students can receive foreign language credit for study at domestic institutions only when deficient in credit and with permission of the ASC.

Credit will occasionally be given for work done under the following circumstances:

  1. when the student must take a published departmental requirement and cannot do so at Carleton because of unusual circumstances. Usually, the ASC would expect the student to have planned the program in such a way that an exception would not have to be made. These kinds of exceptions should be rare, but they are likely to arise because students are encouraged to take part in off-campus programs or because students are off-phase in progress toward graduation;
  2. when a student misses a required course because of illness or late commitment to a major makes it difficult (or impossible) to fulfill the requirement otherwise.

Credit will not be given:

  1. when the student could take the required course at Carleton. Planning to take a course not offered at Carleton is not sufficient basis for approval of credit;
  2. when the student has already earned equivalent credit at Carleton;
  3. for the student's convenience.

The petition form must include a statement of the student's reasons for wanting Carleton credit for summer study, the name of the institution, the course title and number, and a brief description including the number of credits for each course. It will also include the adviser's signature plus the written approval of a faculty member of the appropriate Carleton academic department. The Carleton faculty member may also, while approving the course, specify that credit will be granted only upon special examination or other evaluation criteria after the course has been completed. Although in all cases department approval of the course is necessary, the final approval of credit will be determined by the ASC.

The ASC petition should be submitted not later than May 15. In extraordinary circumstances, departmental approval may be sought after the courses are taken, but prior approval is strongly recommended. (For study classified as a program or for summer courses at an institution outside the United States, the regular forms for petition for off-campus study should be used.)

Summer school credits that are accepted for Carleton credits will be counted as off-campus credits and will be part of the maximum 54 off-campus credits a student is permitted to apply toward the Carleton degree.

Determination of the amount of transfer credit is established by the Registrar. No credits are transferred for work in which a grade below "C-" is earned (approved non-Carleton OCS credit excepted). Also, no credits are transferred for work deemed to be equivalent to credits already earned at Carleton. The Academic Standing Committee (ASC) must approve all off-campus study for Carleton credit.

Students entering with the class of 2026 should review the Transfer of Credit policy for updates to this policy.

See also off-campus study and transfer of credits.

Last revised September 9, 2021
Keywords: summer study at other institutions, off-campus study, transfer of credits, transfer credits

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Transcripts

Official transcripts are released only with signed authorization of the individual student.

Requests for transcripts must be submitted via the Transcript Request form on the Hub. There is no charge for processing transcripts. Allow five working days for processing any transcript request. Unofficial transcripts may be reviewed and printed online by currently enrolled students.

Transcripts will not be released until the student has cleared financial obligations with the Business Office.

Honors indicated on the transcript are the following:

  • Latin honors: summa cum laude, magna cum laude, cum laude
  • Dean's List (by year)
  • Distinction in Major Department
  • Distinction in Senior Integrative Exercise
  • Honors in Independent Study
  • Honors in Music
  • Certificate of Advanced Study in Foreign Language and Literature and Foreign Language and Area Studies
  • Phi Beta Kappa
  • Sigma Xi
  • Mortar Board

Transcripts and other documents submitted from other institutions and agencies are the property of Carleton College and will not be reissued.

See also transfer of credits and records of academic work.

Last revised September 9, 2021
Keywords: transcripts, transfer of credits, records of academic work

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Transfer of Credits

Carleton transfers credit from other institutions only in rare situations. College credits completed elsewhere after matriculation at Carleton will not be considered for transfer to Carleton unless preapproved by the Academic Standing Committee and the Registrar or unless they were completed as part of an approved off-campus study program. Grades for transferred courses are not posted on the Carleton transcript, and grade point averages do not transfer. A standard course is valued at 6 Carleton credits and is the equivalent of 3.333 semester hours or 5 quarter hours. Carleton does not transfer fractional credits; when converting from semester or quarter credits to Carleton credits, tenths of credits will be rounded down to whole numbers.

Carleton accepts up to 36 pre-matriculation credits toward the Carleton degree from the following: College Board Advanced Placement, Higher Level International Baccalaureate, select British A-level Examinations (GCE) with grades of B or higher, or approved pre-matriculation credits (credits earned in college-level courses taken before graduation from high school or before matriculation at a college or university, including as PSEO or College in the Schools).

These credits may not be applied to distribution requirements. Specific articulation information about these exams can be found in the College Catalog.

For transfer students, a maximum of 102 credits may be transferred and applied to the requirements of the Carleton degree, including work done in high school. A matriculated student may apply toward the Carleton degree a total of 54 credits earned while off campus (Carleton faculty-led off-campus seminars are excluded from the 54-credit maximum) unless, as in the case of certain transfer students, this would result in a total number of transfer credits exceeding the 102 overall maximum. Students who are admitted as transfer students are expected to complete a minimum of 108 credits and six terms at Carleton to be eligible for the degree.

Only transfer work from regionally accredited colleges and universities will be considered for transfer. Transcripts and other documents submitted from other institutions and agencies are the property of Carleton College and will not be reissued.

An official transcript from the issuing institution must be received by the Office of the Registrar before any academic work done elsewhere may be accepted for Carleton credit. An official transcript is one that has been authenticated by the issuing institution, usually by applying the official seal to the copy of the academic record along with a facsimile of the signature of the registrar or recorder, or by recognized authentication delivery methods in the case of electronic transcripts. AP and IB scores must be requested by the student and Carleton must receive the scores directly from their issuing agencies. Students with A-Levels should bring their laminated result sheet directly to the Registrar’s Office.

Potential transfer courses will be evaluated on a case-by-case basis. Courses must be considered college-level, relevant to a liberal arts degree, and a student must have earned a C- or above. If a course is taken as Pass/No Pass, and the school awards a Pass for grades below a C-, a letter must be submitted from the institution’s registrar indicating the student would have received a C- or above before transfer credit is awarded. Acceptance of credit may be for general credit only; equivalency to specific courses is determined by individual academic departments. Math courses below the level of calculus will not be accepted. Carleton does not grant transfer credit for independent study or credit by examination. This includes CLEP exams, DSST/DANTES, and ACE exams. Carleton does not grant transfer credit for life or work experience, nor does it grant credit for vocational study. In the disciplines of foreign language and mathematics, Carleton requires placement exam results to determine transferability of credits earned at a prior college.

Off-campus credits may be earned in any combination of the following:

On non-Carleton, nonaffiliated programs approved by the Off-Campus Studies Committee.

  1. Approved summer study at other institutions.
  2. Courses required and approved by the ASC taken for completion of the degree following twelve terms of residency at Carleton College.

The Registrar’s Office will only record off-campus work on a student’s Carleton transcript in these approved cases. Courses taken for personal enrichment or to meet graduate school or other professional requirements will not be recorded on the Carleton record.

Transcripts from foreign colleges and universities must be submitted to an outside agency for course-by-course evaluation and processing before an evaluation can be completed. The agency must be a member of the National Association of Credential Evaluation Services (NACES).

Transfer students who have college-level work that they would like to have considered for their major or minor or for graduation requirements (which are not currently recorded as such) should follow these steps:

  1.  Obtain a copy of the course syllabus and/or course description from the official course catalog of the institution where the course was taken.
  2. Have the course reviewed by the chair or director of the department or program.
  3. Have the chair or director contact the Associate Registrar to adjust the course articulation.

Students with non-Carleton OCS work that they would like to have considered for their major or minor or for graduation requirements should complete an Approval of Special Credit for Off-Campus Study form, found on the Off-Campus Studies website.

Students with more than the maximum allowed 36 pre-matriculation credits or 102 transfer credits may contact the Registrar’s Office after matriculation to discuss which courses will be represented on the Carleton transcript. Students may elect to take the equivalent Carleton course to ensure their understanding of the material and forfeit the transfer credit.

For information concerning prior credits and their acceptance toward the degree, see the Academic Catalog or the Office of the Registrar.

Beginning with the incoming class of 2026

Carleton accepts any combination of up to 18 pre- or post-matriculation credits toward the Carleton degree from the following: College Board Advanced Placement, Higher Level International Baccalaureate, select British A-level Examinations (GCE) with grades of B or higher, or credits earned in college-level courses taken at a regionally accredited college or university, including courses taken as PSEO or College in the Schools. Specific articulation information about the exams listed above can be found in the College Catalog.

College credits completed elsewhere after matriculation at Carleton will be considered for transfer to Carleton only after prior approval by the Registrar or if they were completed as part of an approved off-campus study program. Grades for transferred courses are not posted on the Carleton transcript, and grade point averages do not transfer. A standard course is valued at 6 Carleton credits and is the equivalent of 3.333 semester hours or 5 quarter hours. Carleton does not transfer fractional credits; when converting from semester or quarter credits to Carleton credits, tenths of credits will be rounded down to whole numbers.

Post-matriculation credits may be earned during breaks when Carleton is not in session, during terms when the student is academically suspended, and with prior approval of the Dean of Students Office during a leave of absence.

Potential transfer courses will be evaluated on a case-by-case basis. Courses must be considered college-level, relevant to a liberal arts degree, and a student must have earned a C- or above. These credits may not be applied to Liberal Arts requirements. No credits are transferred for work deemed to be equivalent to credits already earned at Carleton, and failed courses may not be replaced by transfer courses. Content may overlap a Carleton course but cannot replace a Carleton course on the transcript; however, departments may make substitutions or waivers for non-Carleton courses at their discretion. Courses may apply to majors and minors or be used for placement or prerequisites with approval of the Registrar and the relevant academic department(s) or interdisciplinary program(s). Math courses below the level of calculus will not be accepted. Mathematics requires placement exam results to determine transferability of credits earned at a prior college. Students should consult departmental and program information regarding pre- and post-matriculation credits in the Academic Catalog to review individual department and program rules or restrictions.

Only transfer work from regionally accredited colleges and universities will be considered for transfer. Transcripts and other documents submitted from other institutions and agencies are the property of Carleton College and will not be reissued.

If a course is taken as Pass/No Pass, and the school awards a Pass for grades below a C-, a letter must be submitted from the institution’s registrar indicating the student would have received a C- or above before transfer credit is awarded. Carleton does not grant transfer credit for independent study or credit by examination. This includes CLEP exams, DSST/DANTES, and ACE exams. Carleton does not grant transfer credit for life or work experience, nor does it grant credit for vocational study.

An official transcript from the issuing institution must be received by the Office of the Registrar before any academic work done elsewhere may be accepted for Carleton credit. An official transcript is one that has been authenticated by the issuing institution, usually by applying the official seal to the copy of the academic record along with a facsimile of the signature of the registrar or recorder, or by recognized authentication delivery methods in the case of electronic transcripts. AP and IB scores must be requested by the student and Carleton must receive the scores directly from their issuing agencies. Students with A-Levels should bring their laminated result sheet directly to the Registrar’s Office. Transcripts from foreign colleges and universities must be submitted to an outside agency for course-by-course evaluation and processing before an evaluation can be completed. The agency must be a member of the National Association of Credential Evaluation Services (NACES).

Students who have college-level work that they would like to have considered for their major or minor or, in the case of transfer students’ pre-Carleton work for graduation requirements (which are not currently recorded as such) should follow these steps:

  • Obtain a copy of the course syllabus and/or course description from the official course catalog of the institution where the course was taken.
  • Have the course reviewed by the chair or director of the department or program.
  • Have the chair or director contact the Associate Registrar to adjust the course articulation.
  • Students with non-Carleton OCS work that they would like to have considered for their major or minor or for graduation requirements should complete an Approval of Special Credit for Off-Campus Study form, found on the Off-Campus Studies website.

Students with more than the maximum allowed 18 pre- or post-matriculation credits or 102 transfer credits may contact the Registrar’s Office after matriculation to discuss which courses will be represented on the Carleton transcript. Students may elect to take the equivalent Carleton course to ensure their understanding of the material and forfeit the transfer credit, unless the student has used the course as a prerequisite for a more advanced Carleton course in which they earned a passing grade. Students may apply additional credits toward placement or as a course prerequisite with departmental approval, but those credits will not be transcripted. 

For information concerning prior credits and their acceptance toward the degree, see the Academic Catalog or the Office of the Registrar.

Information for Transfer Students

For transfer students, a maximum of 102 credits, including work done in high school, may be transferred and applied to the requirements of the Carleton degree. College-level transfer work taken prior to matriculating at Carleton may apply toward Carleton’s Liberal Arts requirements and may articulate to specific Carleton courses in consultation with the Registrar and relevant academic departments. A matriculated student may apply toward the Carleton degree a total of 54 credits earned while off campus (Carleton faculty-led off-campus seminars are excluded from the 54-credit maximum) or up to a maximum of 18 credits earned via post-matriculation work unless, as in the case of certain transfer students, this would result in a total number of transfer credits exceeding the 102 overall maximum. Students who are admitted as transfer students are expected to complete a minimum of 108 credits and six terms at Carleton to be eligible for the degree. 

Information for Non-Graduates

Students who do not complete their graduation requirements by the end of their final term and are required to complete their remaining graduation requirements away from Carleton, generally at another institution, are referred to as “non-grads,” or “asterisk grads,” and operate under a variation of the above policy.

The Registrar must pre-approve all courses taken elsewhere to complete the Carleton degree, in consultation with academic departments as necessary. Courses must be considered college-level, relevant to a liberal arts degree, and a student must have earned a C- or above. No credits are transferred for work deemed to be equivalent to credits already earned at Carleton, and failed courses may not be replaced by transfer courses. Only transfer work from regionally accredited colleges and universities will be considered for transfer. Transcripts and other documents submitted from other institutions and agencies are the property of Carleton College and will not be reissued.

If a course is taken as Pass/No Pass, and the school awards a Pass for grades below a C-, a letter must be submitted from the institution’s registrar indicating the student would have received a C- or above before transfer credit is awarded. Carleton does not grant transfer credit for independent study or credit by examination. This includes CLEP exams, DSST/DANTES, and ACE exams. Carleton does not grant transfer credit for life or work experience, nor does it grant credit for vocational study.

See also advanced placement, off-campus study, summer study at other institutions, and transcripts.

Last revised September 9, 2021
Keywords: transfer of credits, advanced placement, off-campus study, summer study at other institutions, transcripts, transfer students

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Tuition Charges for 2021-2022

Tuition is charged as part of the comprehensive fee, which is regarded as an annual charge rather than the sum of charges for each term. The 2021-2022 fee totals $75,600 allocated as follows:

  • Tuition: $59,850
  • Room: $8,115
  • Board: $7,260
  • Activity Fee: $375
    (View the refund policy.)
  • Special Fees*
    1. For Special Students, the tuition fee is $6,648 for one six-credit course.
    2. Off-Campus Independent Study up to six credits (including summer, winter, and spring break):
      • 1-2 credits: 1/6 of Course Tuition = $1,108
      • 3-4 credits: 1/3 of Course Tuition = $2,216
      • 5-6 credits: 1/2 of Course Tuition = $3,324
    3. Independent Reading Course fees up to six credits are charged at the same variable rate as Off-Campus Independent Study.

*Note: Special fees for course work done in the summer of 2022 will be charged at the 2022-2023 rates which have not yet been established.

Last revised August 15, 2018
Keywords: tuition charges, tuition, special fees

Last Reviewed: Jul 30th, 2020

Maintained by Business Office

Winter Break Credit

Because of the extended winter break period, it is feasible to pursue some studies for up to six credits through Independent Study.  (Career Exploration programs receive no credit.) There is a charge. To register for Independent Study, forms must be submitted to the Office of the Registrar by the end of the fall examination period. In all cases, the one-week period for drop (without transcript entry) shall begin with the last day of the fall examination period. Winter break credits may not be late dropped (with a DRP transcript entry) or opted S/Cr/NC after 5:00 p.m. on the third Friday following the last day of the fall examination period. Winter break field trips are attached to winter term courses that may not be dropped without ASC approval. Students must be fully registered for winter term, including the field trip related course, prior to leaving on a winter break field trip. Other rules concerning drop/add and S/Cr/NC will apply to winter break credit. Winter break independent study work must be completed and submitted no later than the first day of winter term.

See also drop/add, independent study/reading/research, S/Cr/NC option, spring break credit, and summer independent study.

Last revised April 23, 2015
Keywords: winter break credit, break credit, independent study, directed reading, drop/add, independent reading, internship for credit

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Withdrawal From the College

Withdrawal After a Term:

Students may withdraw from the College after any term. Written notification must be given to the Office of the Dean of Students, and this office will advise students on procedures for withdrawal. Readmission requests should also be submitted to this office.

Suspension or Dismissal for Insufficient Academic Progress

The College may suspend or dismiss a student for insufficient academic progress at the end of any term if, in the judgment of the Academic Standing Committee (ASC), their cumulative record indicates an inability to fulfill college requirements. Students whose record indicates a precipitous decline may also be suspended. The suspended student will be required to remain out for at least two terms and fulfill the requirements for readmission set by the ASC. The dismissed student (typically a student who has had a prior academic suspension) is normally not considered eligible for readmission.

Withdrawal During a Term/Term Amnesty

A student may petition the ASC to withdraw during an academic term when it seems that staying at Carleton would be neither productive nor worthwhile. In this case, the student's transcript will indicate that they withdrew during the term, along with the date of withdrawal. The term would not count as one of the 12 terms allowed for graduation (although it will use one term of allotted financial aid monies). Students so withdrawing are generally required to be away from Carleton for a minimum of two terms before readmission will be considered. Requirements for readmission would be determined by the ASC. Students considering this option should consult with their class dean.

Students who withdraw without penalty will be billed for the appropriate portion of their comprehensive fee. Students eligible for financial aid will have the appropriate portion of their financial aid applied to their account and, as such, will use one of their 12 terms of financial aid eligibility.

Unofficial Withdrawal

In the event a student leaves campus without notifying the institution, all efforts are taken to reestablish contact. In the unlikely event contact is not reestablished, the institution will consider this to be an unofficial withdrawal from the College. The last date of academic activity will be used as the effective date of the withdrawal.

See also satisfactory academic progress

Keywords: withdrawal, academic progress

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Writing Requirement

Students are required to successfully complete with a grade of C- or better: 1) the A&I seminar (WR1), 2) six credits of additional coursework designated WR2, and 3) a writing portfolio to be submitted and accepted by faculty after the third term and no later than the seventh week of the sixth term.

Students who fail to turn in a portfolio by the deadline will not be allowed to register for the next term until the portfolio is reviewed.

Faculty and staff members review portfolios and rate them as either exemplary, passing, or in need of more work.

Click here to view the portfolio requirements.

 

Last revised June 25, 2013
Keywords: Carleton writing requirement, graduation requirements

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office

Written Evaluation of Course Work

At the end of any course, a student may request a written evaluation of his or her work to supplement the letter grade. If that course has fewer than 20 students, the professor must honor the request. If the course has more than 20 students, the professor may choose to give a written evaluation but is not obligated to do so. The evaluation goes to the student only; no copy is filed with any College office.

See also transcripts.

Keywords: written evaluation of course work, transcripts

Last Reviewed: Sep 9th, 2021

Maintained by Dean of the College Office