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Gifts on Behalf of the College

Gifts on behalf of the College to individuals are appropriate in a limited number of circumstances.  Carleton College seeks to recognize individuals in an equitable manner with respect to use of College funds while complying with relevant federal guidelines.

Please notify the Office of College Communications at x4309 of births or deaths in an employee’s immediate family including details such as the name and address of the employee, name and date of birth for newborn, memorial service or funeral arrangements and date of death. The College Communications staff appreciates your contact since your notification is the only means they have of learning of a birth, adoption, or death of a family member.

College Communications purchases and sends a baby gift to employees who become parents of any child added to the Carleton community through birth or adoption.

A plant or floral arrangement is sent to a memorial service, funeral, or to the home of an employee upon notification of the death of an employee, Carleton retiree, or the death of an employee’s spouse, child, or parent. This policy does not cover the loss of an employee’s siblings or in-laws.

There are many other occasions, such as promotions or hospital stays, which are suitable for giving flowers or gifts. These occasions occur frequently and the expense to the College of contributing to all of these requests would be large. Therefore, flowers and gifts for events other than those listed in the paragraph above should be considered a personal expense for those in a department who wish to contribute.

Gift Certificates and Gift Cards no matter how small their value are considered income by the IRS, and should be avoided. 

Last revised June 20, 2017
Keywords: gifts, baby, medical, births, deaths, adoption, social, promotion

Last Reviewed: Jul 1st, 2019

Maintained by College Communications