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Employment & Benefits

This section provides an overview of many benefits available to faculty and staff. In the event of conflict between the overview provided in this handbook and the plan document or insurance plan, the plan document or insurance plan will govern. Complete descriptions are not possible in the handbook; employees should contact Human Resources for specific plan details. The Labor Agreement governs in the case of Union employees in all aspects of this section. Regular non-union employees who have a schedule involving a (.46) FTE or above, and Union employees who have a (.50) FTE or above are eligible to participate in the College’s benefit programs.

Carleton College will comply with all applicable laws such as ACA, FMLA, federal, state, and any applicable regulations.

Summer Student Research and Employment

Summer Student Research positions offer significant career development opportunities.  These positions integrate the student directly into a faculty managed campus based research initiative.  These positions are paid on a stipend basis reflecting the professionalism and rigor typically associated with research positions.

In order to ensure compliance with Fair Labor Standards, students assigned to Summer Student Research positions are not eligible to work additional Carleton Student Employment positions during the period of their Research appointment.

The 2019 Summer Student Research rate for the 10-week period is $4,700 ($470 per week).  This rate is reviewed and adjusted annually based on recommendations from the Carleton Science Board.  The rate is planned to increase gradually over the next two years:

  • Summer 2019 - $470 per week (10 week period $4,700)
  • Summer 2020 - To be determined

Faculty and students planning future research initiatives should anticipate these rates through the summer of 2019.  Ideally, student research positions are planned for the entire 10-week period, which is considered full-time.  Modified schedules may reduce the total number of weeks but should anticipate full-time work during the period of appointment (i.e., 5 week Student Research Positions - $2,350). Supervisors should use the “Student Research Stipend Request” form found under Payroll Forms at https://apps.carleton.edu/campus/business/businessofficeforms/ to request payment for each Summer Student Research position.  Multiple payments may be scheduled on the same form.  

Summer Program Resident Assistant (SPRA) positions are required to live in the residence hall they support and fulfill all summer program related duties associated with a highly variable work schedule.  SPRA positions are not eligible to work additional Carleton Student Employment positions during the period of their SPRA appointment.

Regular Summer Student Employment positions on campus also provide meaningful opportunities and resume building experiences.  Regular Summer Student Employment positions are paid on an hourly basis at a rate of $10.00/hour for actual hours worked and reported via Student Web Time Entry on The Hub.  These positions may be full-time or part-time and students may hold more than one position on campus but should not be scheduled for more than a 40 hour work week between all positions.  Students working Regular Summer Student Employment positions are compensated at overtime pay for hours worked in excess of 40 hours each week.

Additional Information
Carleton Summer Research and Employment positions are eligible to apply for campus housing.  Housing is a personal expense and is not paid by a college department or grant.  The application and applicable housing rates are available at https://apps.carleton.edu/student/housing/Halls_Houses/housing/break_housing/summer.

Social Security and Medicare taxes apply to all summer employment positions, current rate is 7.65%.  In addition to these taxes, federal and state withholding may apply.  Special provisions for International Students may apply depending on tax treaties.  All employees are covered by Workers Compensation however; student employees are not benefit eligible.  There are no provisions for holiday or vacation pay for student employment positions.

Hiring preference should be given to registered students.  Students who have graduated from Carleton College are not eligible for student employment with the exception of students needed for Reunion and students finishing research work.  All others MUST be hired as regular staff through the Carleton Human Resources Office.  If you receive applications from recent Carleton graduates, please contact Human Resources prior to hiring these individual for additional employment information that will apply.  

Students Off-Campus – students completing independent research, fellowships or on travel grants off-campus are not employees and are not paid through Payroll.  Please send a Payment Request Form to Melissa Smith in Accounts Payable accompanied by the student award letter or program description.

Questions can be directed to Shari Mayer, smayer@carleton.edu, in the Business Office. Other questions about student employment positions can be directed to Kris Parker, kparker@carleton.edu, or visit the Student Employment web site at http://apps.carleton.edu/campus/sfs/student_employment

Last revised August 13, 2018

Last Reviewed: Aug 13th, 2018

Maintained by Business Office