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Employment & Benefits

This section provides an overview of many benefits available to faculty and staff. In the event of conflict between the overview provided in this handbook and the plan document or insurance plan, the plan document or insurance plan will govern. Complete descriptions are not possible in the handbook; employees should contact Human Resources for specific plan details. The Labor Agreement governs in the case of Union employees in all aspects of this section. Regular non-union employees who have a schedule involving a (.46) FTE or above, and Union employees who have a (.50) FTE or above are eligible to participate in the College’s benefit programs.

Carleton College will comply with all applicable laws such as ACA, FMLA, federal, state, and any applicable regulations.


Tuition for Dependents

Carleton College extends tuition benefits to benefit-eligible tenured track, PEAR faculty, faculty on continuing appointments, exempt staff, non-exempt staff and union employees with completion of six years of continuous employment at Carleton.  It covers legal children, age 26 years or less as of September 1 in any given year, who attend accredited undergraduate college or universities.

Eligibility to receive the benefit is as follows:

  • The employee is a benefit-eligible employee
    • Faculty, Exempt, or Non-Exempt employee assigned to a .46-1.0 FTE position; the benefit is pro-rated for employees who work less than full time (1.0 FTE).
    • Union Employee assigned to a .5-1.0 FTE position; the benefit is pro-rated for employees who work less than full time (1.0 FTE).
  • The employee, if hired on or after July 1, 1990, has completed six consecutive years of service and continues to be employed by the college as a regular employee throughout the first full calendar month of each academic term for which the benefit is sought;

Tuition Benefit by employee type:

  • NON-EXEMPT STAFF & UNION EMPLOYEES are eligible for dependent education benefits if the dependent is accepted as a full-time Carleton College student.  The benefit is one-half tuition plus one-half actual board charge.
  • FACULTY AND EXEMPT STAFF are eligible for dependent tuition benefit as follows:
    • At Carleton the benefit is one-half of Carleton's tuition. At fully accredited colleges and universities other than Carleton, the benefit is the least of:
      • 50% of tuition due,
      • 33% of Carleton's tuition,
      • Tuition due minus tuition-based financial aid; or
      • Payment of guaranteed fee and interest on an educational loan equal to 70% of tuition up to 33% of Carleton's tuition while the child is a full-time, undergraduate student not to exceed four regular academic years. The subsidy would continue whenever eligible siblings are full-time, undergraduate students.
    • The benefit will be continued for children of faculty and staff who were eligible at the time of their death, subject to the other conditions on this benefit and financial need. 

This benefit does not apply to summer program courses, special programs or other special fees. Receipt of this educational credit would not preclude the possibility of additional student aid from the College if approved under the provisions of the appropriate financial need analysis. The benefit will not exceed four regular academic years per child and a maximum of twelve regular academic years per eligible member of the non-exempt staff. Any child may receive only one benefit under this policy even if both parents fall in the eligible category.

Tuition benefit payments will be made directly to the institution the student attends.


Tuition for Spouses or Domestic Partners

The College will waive tuition charges for faculty and staff spouses or domestic partners who enroll as special students for one course per academic term at Carleton. All special students register for courses through the Office of the Registrar. Please refer to the Special Student section in the Academics section of this handbook.


Last revised August 31, 2010
Keywords: tuition, spouse, domestic, partner

Last Reviewed: Jan 18th, 2022

Maintained by Human Resources