This section provides an overview of many benefits available to faculty and staff. In the event of conflict between the overview provided in this handbook and the plan document or insurance plan, the plan document or insurance plan will govern. Complete descriptions are not possible in the handbook; employees should contact Human Resources for specific plan details. The Labor Agreement governs in the case of Union employees in all aspects of this section. Regular non-union employees who have a schedule involving a (.46) FTE or above, and Union employees who have a (.50) FTE or above are eligible to participate in the College’s benefit programs.

Carleton College will comply with all applicable laws such as ACA, FMLA, federal, state, and any applicable regulations.

Employment & Benefits

Select a Policy to jump to: Background Checks Childrearing, Family, and Medical Leaves Confidentiality Domestic Partners and the College Benefit Program Driving Privileges Earned Sick and Safe Time Employee Benefits Faculty Development (FDA) Accounts Faculty Entertaining Students Program Federal Social Security and Medicare (FICA) Financial Planning Reimbursement Fraud Genetic Information Nondiscrimination Act (GINA) Global Travel for Carleton Employees and Students Headley Travel Fund for Professional Meetings Open Enrollment (Renewal Option) Parental Leaves (Birth or Adoption) - Faculty Payroll Advance for New Tenure-Track Faculty Relocation or Travel Expenses Retirement - regular and phased Retirement Plan Sabbatical Leaves, Professional Leaves, and Leaves of Absence Salary Payments Short-Term Medical or Funeral Leaves Summer Student Research and Employment Tuition Workers' Compensation

Payroll Advance for New Tenure-Track Faculty

When authorized by the Provost, an incoming tenure-track faculty member may be eligible to receive a one-time cash advance to assist with costs associated with transitioning to Carleton. 

The cash advance will be available two months prior to the faculty member’s start date for up to 50% of the faculty member’s monthly base compensation. The advance must be paid back over a three-month period, or by December 31 of the year it is awarded, whichever is earlier. The payment will be processed through Carleton’s Accounts Payable department by establishing an employee cash advance. The faculty member must complete a Vendor ACH Bank Authorization form and sign a Payroll Deduction Agreement before the advance will be authorized for payment processing.  Both of these forms can be found on the Business Office website. The advance will be automatically deducted in three installments from the first three pay periods following the faculty member’s start date.  If the faculty member fails to begin their position with Carleton College or defers their start date, the balance will be immediately due in full.

Last Revised: July 15, 2022

For: Faculty

Last Reviewed: July 15, 2022

Maintained by: Business Office

List all Policies & Guidelines for Employment & Benefits