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Budget Committee Minutes

September 25th, 2008

  • Location: Sayles 251
  • Present: Chairman Pablo Kenney, Co-chair Sam Ritter, Paul Ellebrecht, Jacob Schak, Michelle Gajewski, Tim Foran, Jinai Bharucha, Dominic Vendell, Paul Petke, Sarah Duane, and Stephen Gee
  • Secretary: Robert Orion Martin

Request 1: Experimental Theater Board
Amount requested: $668
Amount recommended: $668

Request 2: Students for the Right to Bear Arms
Amount requested: $900
Amount recommended: $900

Request 3: Carleton Boxing Club
Amount requested: $1,670
Amount recommended: $750

Request 4: KRLX
Amount requested: $598
Amount recommended: $598

Request 5: Jewish Students at Carleton
Amount requested: $46
Amount recommended: $40

Request 6: Animal Rights Coalition
Amount requested: $93
Amount recommended: $93

Request 7: Katie Blanchard and Vera Chang
Amount requested: $500
Amount recommended: $300

Request 8: Doh Burma Society
Amount requested: $150
Amount recommended: $147

Request 9: Coalition of Hmong Students
Amount requested: $87
Amount recommended: $87

Request 10: Crepe Stand
Amount requested: $150
Amount recommended: $150

Request 1

Experimental Theater Board

$668

ETB requests funds at the beginning of each term. ETB historically had a “matching fund” which would pay for half of each ETB budget. During investigations this summer it was discovered that no such fund exists. The business office has been writing checks for a matching fund that no one wants to take credit for.

The Dean of Students Office has agreed to fund ETB $500 for general costs this term, as discussions continue to sort out the disputed matching fund.

Ritter made a full bid, which stood unopposed as the recommendation of the committee.

Request 2

Students for the Right to Bear Arms

$900

Students for the Right to Bear Arms (Gun Club), needs to be associated with the NRA in order to receive donations. In order for the club to own guns, it needs to have liability insurance. Right now, they can’t sponsor trips to the shooting range. The college won’t allow the club to sponsor trips to the shooting range without proper liability insurance. The insurance is $750 per year.

There are approximately 15 consistent members.

Gajewski felt that the liability insurance is tantamount to using CSA funds to buy guns. When asked the club responded that they may request money to buy guns in the future.

There’s a gun safe on campus for guns but there are not yet any guns.

The group plans to expand their activities this year. They are reorganized and plan to help students get certified and organize awareness events on campus.

In the future, donations may be able to cover the cost of insurance.

Bharucha made a full bid, citing the club’s support on campus and that these are clear needs of the group.

Ellebrecht felt that the college should be paying insurance.

Ritter responded out that CSA sometimes pays insurance, for example in the case of Club Sports.

Gajewski argued that the college would be unresponsive to the needs of this group.

Schak said it was too much for one group’s yearly operating costs.

Bharucha argued that this was essentially a start up donation.

Ritter agreed that if necessary the insurance could be discussed again next year.

Bharucha said maybe the college would be more responsive to the club if CSA showed that it supported the club.

The full bid stood unopposed as the recommendation of the committee.

Request 3

Carleton Boxing Club

$1,670

Carleton Boxing Club has experienced a significant increase in membership, but is lacking in equipment with which to train them. They requested funds for punching bags, gloves, head-gear, and other various equipment items.

When asked about typical decline in membership that all clubs experience as the term goes on, they responded that the equipment available at the moment was insufficient even for the hard core members.

The member ship is around 10 members. They train with a coach from St. Olaf, and some Ollies visit occasionally.

The group is on its way to becoming a club sport, and has received some funds from the Recreation Department. It will be a club sport next Fall.

Ritter felt that BC should select an amount of funds that seems appropriate and let the club decide how to divide it up.

Schak felt that around $1,000 would be appropriate. Ritter made a bid for $1,000.

Bharucha said that maybe less funds could be recommended in hopes that the Recreation Department would pick up more of the cost.

Foran made a $500 bid with the recommendation that they request funds from the Recreaction Department.

Gajewski felt that $1,000 was too high and $500 to low. She split the difference and made a $750 bid.

First round of voting
Ritter’s $1,000 bid – 6 votes
Foran’s $500 bid– 5 votes
Gajewski’s $750 bid – 9 votes

Second Round
Ritter’s $1,000 bid – 4 votes
Gajewski’s $750 bid – 6 votes

$750 was the recommendation of the committee.

Request 4

KRLX

$598

KRLX requested recording software and hardware. Their current software no longer functions on the computers. It is essential for KRLX to provide “Services to the Community” in order to get a cheaper broadcasting license. These services include Locally Grown, a show about local issues, and news. Without this equipment, KRLX cannot provide these programs. Locally Grown was not produced last term because the equipment is broken.

The software they are requesting will last at least 5 years.

Ritter made a full bid which stood unopposed as the recommendation of the committee.

Request 5

Jewish Students at Carleton

$46

The JSC plans to go to Fireside Orchards. The trip will be partly a freshmen recruitment event and partly to celebrate Rosh Hashanah.

Duane pointed out that Campus Activities is sponsoring an apple-picking trip. Bharucha pointed out that larger bags would be more economical.

Vendell made a full bid.

Ellebrecht argued that historically BC has not funded food for recruiting events.

Gee said he felt this event is not strictly recruitment-motivated in nature.

Ellebrect added that he felt it was personal property. He made a bid for $22 for only 2 bags.

Gajewski pointed out that if food is essential, as it is to Rosh Hashanah, it is okay to fund.

Bharucha made a $40 bid.

First Round of Voting
Vendell’s $46 bid – 6 votes
Ellebrecht’s $22 bid – 3 votes
Bharucha’s $40 bid – 11 votes

Second Round of Voting
Vendell’s $46 bid – 3 votes
Bharucha’s $40 bid – 6 votes
1 abstention

$40 is the recommendation of the committee.


Request 6

Animal Rights Coalition

$93

ARC would like to take students up to the University of Minnesota to see Jim Mason, co-author of The Way We Eat: Why Our Food Choices Matter on Tuesday, September 30. They are requesting funds for gas.

They plan to discuss in the groups they are members of, Food Truth and ARC. In addition, they are considering a presentation to the campus.

Bharucha made a bid for $88, taking into account accurate reimbursement rates.

Gajewski made a bid for $88 with the stipulation that it come back to campus in some way. Bharucha withdrew her bid.

Vendell raised the point that there is a guideline about only funding 75% of transportation costs. Kenney responded that this guideline is usually waived for trips to the cities.

The full bid with stipulation stood unopposed as the recommendation of the committee.

Request 7

Katie Blanchard and Vera Chang

$500

Katie Blanchard and Vera Chang wish to attend the Slow Food 2008 Terra Madre Conference in Turin, Italy from October 23-27. The international meeting will bring together food communities of growers, producers, consumers, activists and academics. Upon return, they will present to the campus about the conference and slow food issus.

Blanchard and Chang have a combination of personal and academic interest and have been invited to fill special roles at the event.

Gajewski made a $300 bid based on the guidelines per person per conference.

Bharucha was concerned about the academic nature

Gajewski didn't felt that the academic component shouldn’t be an obstacle to the students obtaining funding.

Ritter pointed out that sometimes the guidelines are interpreted to say $150 for 6 people or $900 total. He did not want to make a bid, he just wanted to raise the issue.

Gajewski adamantly defended the guidelines which stipulate $300.

Schak agreed that this guideline is rarely violated.

The $300 bid stood unopposed as the recommendation of the committee.


Request 8

Doh Burma Society

$150

The Doh Burma Community wants to celebrate Festival of Lights with food and discussion. They are inviting a professor to discuss Buddhism.

The club consists of many multicultural backgrounds, and food centered events like this reinforce the community. Events last year were very successful.

Ritter made a full bid.

Gajewski made a bid for $137 to exclude candles and $3 for advertising.

Vendell made a bid for $147, which would include candles. He noted that the event is “a festival of lights.” Gajewski noted this and withdrew her bid. Ritter withdrew his bid.

The $147 bid stood unopposed as the recommendation of the committee.

Request 9

Coalition of Hmong Students

$87

The Coalition of Hmong Students holds an annual Spring Roll Festival where the group makes Spring Rolls together and eats dinner. The event is open to the whole campus as the group seeks to expand awareness.

Bharucha made a $75 bid to exclude Koolaid mix.

Gajewski made a full bid, noting how successful the event is every year.

Voting
Bharucha's $75 bid – 4 votes
Gajewski's $87 – 5 votes

$87 is the recommendation of the committee.

Request 10

Crepe Stand
The Crepe Stand needs Crepe stuff. Bharucha requested funds for batter and toppings.

Ritter made a full bid, which stood unopposed as the recommendation of the committee.


For questions or corrections to the minutes, please contact Robert Orion Martin (martirob@carleton.edu)