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Budget Committee Minutes

January 15th, 2009

  • Location: Sayles 251
  • Present: Chair Pablo Kenney, Co-chair Sam Ritter, Paul Ellebrecht, Nimo Ali, Sarah Duane, Stephen Gee, Amy Sun, Robert Stephens, Jinai Bharucha
  • Absent: Dominic Vendell, Tim Foran
  • Secretary: R. Orion Martin

Request 1: CSA/Evan Rowe
Amount requested: $400
Amount recommended: $400

Request 2: Carleton Association of Nature and Outdoor Enthusiasts
Amount requested: $2,646
Amount recommended: $2,646

Request 3: Doh Burma Community
Amount requested: $27
Amount recommended: $27

Request 4: ASIA
Amount requested: $1,127
Amount recommended: $1,127

Request 5: International Relations Council
Amount requested: $3,600
Amount recommended: $3,600

Request 6: Experimental Theatre Board
Amount requested: $618
Amount recommended: $618

Request 1

CSA/Evan Rowe

$400

Budget Committee welcomed new members Amy Sun and Robert Stephens.

Evan Rowe requested funds on behalf of CSA. CSA is looking to establish a “student-to-student textbook-swapping database.” The funds would pay for two seniors to program such a system. They estimate a total of 40 hours of work at $10 per hour.

The program would match students to other students who have textbooks and allow them to work out a fair price amongst themselves. The network would not include a system for students to pay each other through the Internet. The goal would be to avoid the high prices offered by the bookstore.

Students would be able to search based on book title or class.

Ritter asked if the programmers are willing to work for $7.25 per hour. $7.25 is the wage that CSA pays student workers at the Cave. The programmers feel that $10 per hour is a fair wage, seeing as this would cost much more if it was done professionally.

Gee said he has spoken to a sophomore who is willing to do some maintenance to take care of the program after the programmers have left.

The programmers believe that they can complete the program by the end of the term.

Students will be able to list their books, and then delete the entries when they are sold.

Ritter made a $400 bid, saying he felt that for this purpose, a $10 per hour wage is fair.

Ellebrecht made a $290 bid, reflecting the $7.75 wage.

Schak said he supports the $400 as a lump sum, but not an hourly wage.

The voting was as follows:
Ritter’s lump sum $400 bid – 6 votes
Ellebrecht’s hourly wage $300 bid – 1 vote

$400 was the recommendation of the committee.

Request 2

Carleton Association of Nature and Outdoor Enthusiasts

$2,646

CANOE requested funds for the student transportation costs for Book Across the Bay. Book Across the Bay is a 10km ski race on Lake Superior, and is CANOE's biggest event of the year. This amount would cover cost of two school buses, each of which can transport 50 students, to and from Ashland, WI, where the event is held. Buses will leave at 11am on Sat, Feb 14th and return to campus in the early afternoon the next day (6th weekend).

Book Across the Bay is CANOE’s best attended event. Students pay their own participation fees, and CANOE pays for gear rental for 100 students.

Bharucha made a full bid which stood unopposed as the recommendation of the committee.

Request 3

Doh Burma Community

$27

DBC proposes an event to enjoy the activity of making "mont-lone-ye-por" or Glutinious Rice Balls and spending time, socializing with the club members. There will also be an informal education on Burmese culture by reading and discussing a short prose from the book, The Burman.

This will be an opportunity for the club members to learn about Burmese culture and have fun.

Request 4

ASIA

$1,127

ASIA requested funds for the Lunar New Years celebration. They anticipate 400 attendees, with dinner for 200. The money is for food, facilities, entertainment, publicity and red packets for raffle tickets. This request is significantly less than previous years, because entertainment has been decreased. The food will be catered from New Buffet.

They have received funding from various other college offices, covering more than half of the total cost of the event.

Students will be able to RSVP through an online website.

Gee made a full bid which stood unopposed as the recommendation of the committee.

Request 5

International relations Council

$3,600

The International Relations Council requested funds for their conferences this academic year. They plan to attend four more tournaments/conferences this academic year. The conferences will take place in Boston, The Hague, New York, and Chicago, and approximately 42 Carleton students will participate across the four conferences.

The request is $900 for each conference based on the Budget Committee guidelines for conferences.

Their request is for entrance costs only. They are working with the Dean of Students Office in order to work out how it will be funded.

Gee made a full bid which stood unopposed as the recommendation of the committee.

Request 6

Experimental Theatre Board

$618

The Experimental Theatre Board requested funding for their productions this term. They will be presenting Betrayal, Rough for Theatre, and The Revolution. All of them will be student productions. The money will fund royalties, scripts, props, sets, publicity, costumes, and paint.

Last year they discovered that they had no endowment and were receiving money from a phantom fund. They now receive $500 from the Dean of Students Office.

Gee made a full bid which stood unopposed as the recommendation of the committee. He added, “I am so glad this endowment thing worked out, never ask questions!”