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Charter a New Organization

Introduction

The CSA Charter process is regulated by CSA Senate Bylaws Article IV (attached below). Please read them fully before submitting your charter.

"Chartering" your student organization will
1) Allow the organization to apply for Spring Allocations funding through Budget Committee
2) Place it on the official list of organizations
3) Give you access to a Carleton-maintained student organization website
4) Create a Hub student organization account to manage your groups finances
5) Place the officers on a mailing list for information about the Student Activities Fair, student organization budgets, etc.

Your organization does NOT need a charter to hold meetings, apply for Budget Committee funding, reserve campus spaces, program events, create a listserv, etc.  

How to Charter a CSA Organization

1. Check this list to see if there is an existing organization with similar purposes. The CSA Bylaws stipulate the following: "Groups seeking Chartered Organization status that fall under the jurisdiction of a current Chartered Organization must join that Organization for a trial period of one term. If the group’s specific needs are not addressed in the Organization, it shall be considered for Chartering. Groups associated with nationality or cultures are exempt from this requirement." This is the most common reason that charters are denied.

2. Email CSA Vice President Marielle Foster (fosterm), and inform her of your intentions to charter a new student organization. Then, have five supporting members of your group email the Vice President using the following format: "I [Full Student Name] support the creation of [Organization Name]." Ensure that the subject line of your email is "Petition for [Organization Name]".

3. Draft and submit a Charter. Your organization's charter must include the following information, and conform to the stipulations of CSA Bylaws Article IV (listed below):

  •  The purpose of the group.
  •  The type of programming that will be done.
  •  A description of officer duties.
  •  The conditions for disbandment. Every group must have at least 10 members.

Click here to submit a charter.

What happens next?

Your charter will be reviewed by Governance Committee at its next meeting. Governance Committee may ask you to make revisions to your charter. Once it is approved by Governance Committee, CSA Senate will make the final approval at its next meeting. You will be notified of your status throughout the process. Once your organization is chartered, read this handbook for more information.

If you have general questions or comments about this process feel free to contact CSA Vice President Marielle Foster (fosterm) .

ARTICLE IV: CSA Chartered Organizations

Section 1: Chartered Organizations
A. Chartering is the process by which the Senate officially recognizes student groups.
B. Recognition as a CSA Chartered Organization implies neither approval nor disapproval of the aims, objectives, or policies of the group.

Section 2: Requirements for Chartered Organization Status
A.  The following requirements must be met in order for a group to attain and maintain CSA Chartered Organization status:

            1. The group must demonstrate that its existence as a Chartered Organization will benefit the Carleton community.

            2. The group must be open to the entire CSA.

            3. The group must create and maintain a Charter.

            4. The group must meet a minimum requirement of five members, unless the Governance Committee deems the requirement unnecessary for the group to fulfill its purpose. Members may be counted as either the number of CSA members on the organization’s listserv or the average attendance at a term’s worth of organization meetings.

            5. Chartered organizations not meeting the minimum membership requirement without the permission of the Governance Committee will be deemed inactive.

            6. Chartered Organizations deemed inactive for three consecutive terms will lose Chartered Organization status.

            7. The group must not engage in illegal activities, operate in violation of its Charter, or adversely affect the College’s maintenance of a residential educational community.

            8. Groups seeking Chartered Organization status that fall under the jurisdictionof a current Chartered Organization must join that Organization for a trial period of one term. If the group’s specific needs are not addressed in the Organization, it shall be considered for Chartering. Groups associated with nationality or cultures are exempt from this requirement.

            9. Chartered Organizations must inform the Governance Committee of any changes in their officer positions.

            10.Chartered Organizations may not use the College's name without the express authorization of the College Council except to identify the institutional affiliation.

Section 3: Organization Charters

A.  The Charter is the document outlining the principles, functions, and organization of a Chartered Organization.

B. Chartered Organizations are obligated to act in accordance with their Charter at all times.

C. Violation of the Charter is cause for sanctions, including loss of Chartered Organization status.

D. Amendments to a Charter require the approval of Governance Committee and the Senate.

E. The following elements must be included in the Charter:

            1. Purpose

            2. Description and duties of officers

            3. Procedure for officer election and removal

Section 4: Chartering Process

A. Groups desiring Chartered Organization status must submit a Charter to Governance Committee for review. Chartered Organization status will be given if the Charter is approved by a majority vote of the Committee and the Senate.

B. Groups must also submit a petition with the signatures of at least 5 founding members to the    Governance Committee to be considered for chartering.

C. Groups may request and be granted an initial $75 operating budget, should they demonstrate need for it.

D. Chartered Organization status will be given if the Charter is approved by a majority vote of the Committee and the Senate.

 

 

 

 

 
 

Related Documents

  • Bylaws (151 KB PDF Document)
    The current CSA Bylaws.