Letter to Seniors
This message contains information about what will happen to your email and
Netware (HOME) accounts after Commencement, and what you need to do to save
what they contain. It also explains the computing services and online
resources that are available to alumni.
YOU MUST READ AND ACT ON THIS INFORMATION before Commencement if you want
to avoid losing all email messages and other data from your time at Carleton.
If you're working on campus in the summer or fall, or student teaching in
the fall, you need to get in touch so that we can ensure the right things
happen with your account.
YOUR EMAIL ACCOUNT
Your email account at Carleton and all your messages will be deleted after
Friday, July 15th, about a month after graduation. Anything in
your email at that time will be lost and not recoverable. Mail sent to your
student address will bounce back to the sender, so you should start migrating
to a non-Carleton email account now and give that address to people who need
to reach you after July 15.
If you want to save the email in your student account, you will need to
print it out, save it to a disk, or transfer it to another account. For
instructions and suggestions, see the Alumni Computing Page at
or ask at the SCIC for additional assistance. This can be tricky, so don't leave
it till the last minute.
It's not possible to redirect mail sent to your student account after
July 15th -- graduating seniors' usernames have to be available for
reassignment to future students. However, you can request a permanent email
address at Carleton. This address isn't an account -- you can't log in and
check mail -- but it can be set to forward mail to another address.
The forwarding address has the form
and you can change where it forwards to at any time.
To set up a forwarding address, use the form on the alumni computing web
page listed above.
YOUR NETWARE (HOME) ACCOUNT AND FILES
When your student account expires on July 15, you will lose access to your
files on HOME and COLLAB, and those files will be permanently deleted shortly
thereafter. It's hard to work with your Netware files from off-campus, so
unless you're planning to stay in Northfield after graduation, you should deal
with your files before Commencement.
It only takes a few minutes to save the contents of your HOME directory (and
any comps or special course folders) to the hard drive of your computer or to
a thumb drive. Just allocate some time for the task before graduation so you
don't end up losing all those hours of paper-writing.
GOOGLE DOCS CONTENT
If you have any content stored at Carleton's Google Docs site
(http://docs.carleton.edu) you will need to save copies of your documents to
disk in order to preserve them.
YOUR ALUMNI ACCOUNT
All Carleton alumni are assigned usernames and passwords for access to
web-based services at Carleton.
Your student account will be converted to an alumni account sometime on
Your new account will have a new username that consists of your current
username plus _2011. The password will remain the same as it is when the
conversion happens, and will no longer expire regularly.
Your alumni account will allow you to access the Alumni Directory, update
your directory information, access your student records in The Hub, manage
your email forwarding address, and use other web-based services.
Your alumni account will have access to your academic record via the Hub.
You will be able to request your transcript on-line using The Hub; or if you
prefer, you can mail a signed request for the transcript. Instructions for requesting
paper or electronic transcripts may be found on the Registrar's web site at
WHAT YOU NEED TO DO
Here's a quick checklist of things you need to do in order to not get caught
off guard or lose any valuable files.
1. If you want a permanent forwarding address, create it now and start
giving it out to people.
2. If you don't have one, get a non-Carleton email account. You have until
July 15 to direct your mail there.
3. If you own any mailing lists, or lead a student organization with online
resources, transfer ownership to a current student or close them down,
as appropriate. Mailing list owners will get a notice about the lists they manage.
See the Alumni Computing page (link below) for instructions.
4. Print, save, or redirect the email you want to keep. This is much easier
while you're still on campus.
5. Copy off anything you want to keep from your HOME folder and any other
network folders. This will be difficult once you leave campus.
6. Return any borrowed network cables or hardware to the SCIC desk in the CMC.
By July 15:
7. Complete the tasks above if you haven't already.
8. Remember that your username will be changing to an alumni username after
9. Once you know your post-Carleton contact information, share it with us so
we can help you stay connected: https://go.carleton.edu/alumniinfo
Instructions and more information about all of these tasks can be found at
the Alumni Computing Page:
If you have additional questions that haven't been answered in this message
or on the web pages, feel free to contact me. If you need assistance with
saving the contents of your email or network folders, please ask at the SCIC
help desk first.
Mark F. Heiman
ITS Alumni Account Manager