January 11, 2012
Administrative Computing Advisory Committee Meeting
January 11, 2012
Present: Jim Fergerson, Joel Cooper, Sue Traxler, Julie Anderson, Dan Bergeson, Roger Lasley, Rod Oto,
Linda Thornton, Julie Thornton
Guest: Karl Madsen
Agenda:
1. Review/approve November 2011 minutes
2. Update on OnBase Issues - Karl Madsen
3. Discussion of iPad policy; iPads in higher education
4. Brief updates/announcements
a. Transition to new firewall
b. Ongoing Identity Finder testing
c. New faculty grade reports from data warehouse
d. Any strategic planning issues?
5. FYI – article on data mining to tailor learning to students higher education --forwarded from Roger Lasley
Review/approve November 2011 minutes:
The minutes from the November 28, 2011 meeting were approved with no changes.
Update on OnBase Issues:
Karl Madsen joined our meeting to give an update on several areas related to OnBase. During fall term there was an on-going Kofax driver error that through testing we could not recreate on-demand. Through this testing, we were able to diagnose the issue as a bandwidth problem and not OnBase. Over winter break the errors almost all went away. Currently we have Cindy Grisim testing a new setup and the process is working better. Another option is to install the new Unity client, but it’s not ready for production. Karl’s recommendation is to transition other offices to this new setup and continue monitoring the situation.
A consultant from Hyland Software was here in December to give us some guidance on infrastructure setup, better utilizing what we have, and functionality of OnBase. She also sat down with some users to work on specific things. We are waiting for a response from Hyland on Active Directory and Advance Web integration. Developement would like to be a pilot for the Advance integration.
Next steps are to work through some document imaging workflow obstacles from department to department related to access and FERPA security issues. Joel will follow-up with the specific departments and report back to the committee.
Discussion of iPad policy:
Prior to the meeting we were sent two documents for review: Examples of Higher Education iPad policies and Proposed Models/Ideas for a new iPad/Netbook Policy. Carleton currently has a policy that’s a year old and due to the demand increasing for iPads in the ITS loaner pool, academic classroom use, and IRS rules changing (for business purposes not a taxable item) it’s time to review and update the policy. Our discussion centered on the following:
· Purchasing - should it be a personally or College owned device? Need a process for central purchasing control.
· Funding/who pays? Central IT budget, grant funds, PDA funds? There are budget implications that need to taken into consideration.
· What about Androids/Netbooks – how inclusive do we make the policy?
· Software and apps – need an iTunes account. What about installing college purchased software on personally owned devices? Software management will be challenging.
· Security – all devices need a solution in place for doing college business with information systems or personally identifiable data. Our new firewall, just installed in December 2011, has better options for securing mobile devices. ITS is researching and working on this.
Next week Sue is going to an Apple Symposium where she hopes to get more information on Apple’s software deployment strategy. With the next budget cycle coming up there is an urgency to have the framework for this policy in place. Joel also plans to bring this topic to the Academic Technology Advisory Committee for their input. Work and discussion will continue on the proposed policy.
Brief updates/announcements:
a. Transition to new firewall – the installation of our new Palo Alto firewall went well. Some slower than normal network traffic was noticed, but was quickly fixed. Access to the Data Warehouse was lost briefly.
b. Ongoing Identity Finder testing - the Data Management Group continues to test and tweak some settings.
c. New faculty grade reports from Data Warehouse – old grade reports are not being produced anymore. Grade inflation was a LTC topic and discussed in the Education and Curriculum Committee last year. As a result, detailed reports are being pulled from the Data Warehouse into Excel and more useful to the Dean’s office and others.
d. Any strategic planning issues – Linda made reference to a December 2011 article in Business Officer Magazine regarding plugging IT into strategic planning. She will forward it to the committee.
Agenda item for Feb. 6th meeting.
1. Update on Datatel upgrade schedule
Meeting adjourned at 3:15pm.
Submitted by,
Candyce Lelm