Administrative Computing Advisory Committee

Administrative Computing Advisory Committee

June 29, 2011

Present:  Jim Fergerson, Julie Anderson, Julie Thornton, Rod Oto, Sue Traxler

Absent:  Joel Cooper, Dan Bergeson, Linda Thornton, Roger Lasley

Guests:  Linda Borene, Julie Latham, Jody Friedow, Ann May, Matt Lauterbach, Mike Kochevar, Richard Goerwitz, Les LaCroix

Agenda: 

1.      Make a final decision on a reporting tool : Business Objects/DROA or SSRS

2.      Report on Admissions software – Linda Borene

Make a final decision on a reporting tool: Business Objects/DROA or SSRS:

We continued our discussion from last week of selecting a new reporting tool:  Business Objects/DROA or Microsoft’s SSRS.  Julie handed out a Colleague reporting cost analysis which outlined (estimated) acquisition and implementation, annual costs and total 5-years costs for both products.  One limitation with SSRS is that it’s a Windows based product and there will be issues for Mac users who want to run reports.  In terms of costs vs. non-quantifiable variables both products are costly.  Another item factoring into the decision is the goal of ITS and the College to reduce the number of reporting tools on campus. After a lengthy discussion, we took a vote and there was a slight preference for DROA.  Jim Fergerson will write up a proposal articulating our recommendation to move forward with DROA and present it to the Technology Planning and Priorities Committee next week for their final decision.

Report on Admissions software:

Linda Borene joined our meeting to continue our discussion of selecting a replacement for Recruitment PLUS software.  Prior to the meeting Linda sent out a proposal comparing the two products the committee selected as possible candidates:  Datatel’s Analysis and Technolutions’ Slate.   Slate offers more features than the Datatel product with lower costs and less IT and Web Services staff time to get the product up and running. We talked about a variety of security issues related to this product being CLOUD based.  Richard Goerwitz has talked with the CIO of the company and we will be getting more explicit information from them related to security.  The selection committee highly recommends we purchase Slate and the ACAC committee endorsed it.  Next step is to take this recommendation to the Technology Planning and Priorities Committee next week for a final decision along with a plan for funding the purchase.

Meeting adjourned at 3:00pm

Submitted by,

Candy Lelm