Present:  Linda Thornton, Jim Fergerson, Sue Traxler, Roger Lasley, Rod Oto, Dan Bergeson, Julie Thornton

Absent:  Julie Anderson

Agenda:

1. Review Minutes from February 21, 2013

2. Student Life Technology Presentation (Julie Thornton)

3. ITS Updates (Sue Traxler)

Review minutes from February 21, 2013

Minutes were approved from the February 21, 2013 meeting. 

Student Life Technology Presentation:

Julie Thornton gave us an overview of the technology that is used within the Dean of Students division which included the following departments: Dean of Students, Academic Support Center, Career Center, Dacie Moses House, Disability Services, Gender & Sexuality Center, Intercultural and International Life, Residential Life, Student Activities, Student Health & Counseling, and TRIO/Student Support Services.

Dean of Students Office:

·         Advocate – a conduct and behavioral intervention system that allows users to report and manage incidents and concerns on campus

·         OnBase – paperless filing system for student’s educational records

·         Colleague/Datatal – academic review, confidentiality/flog, registrar holds, advising docs

·         Campus Labs/StudentVoice (used by entire Div. of Student Life) – comprehensive assessment platform for higher education, evaluate satisfaction with programs.

Residential Life:

·         CS Gold by CBORD – OneCard access to residential buildings and rooms.

·         Colleague/Datatel – Residential Life uses the housing portion of the system to manage room data and assignments.

·         Housing Management Software Search – evaluating two options (CBORD & Symplicity) to replace our aging process and put all housing operation under one system.  They hope to make a final decision by May.

Career Center:

·         Tunnel-Career Services Management – web-based system that manages job/internships, employers and contacts, student academic and career related information, etc. It’s the primary database for students to search for jobs/ internships as well as scholarships/fellowships.  Employers post company information to the database.  Management tool for Career Center to capture and report on data for all student visits and attendance of their events.

·         Advance/Career Center Alumni Board Portal – allows Career Center Alumni Board members and staff to have access to Advance to track volunteer activity.

·         Interfolio – Online reference/credential file system.

·         CareerShift – manage and organize job searches

·         EMMA Communicating – Email marketing and communications.

·         Going Global – International employment guide.

·         SkillsOne.com – career development assessments; such as Myers Briggs Type Indicator.

·         Liberal Arts Career Network – Consortium-wide job and internship database.

·         National Internship Consortium – Consortium-wide job and internship database.

·         Spotlight on Careers – provides resources for learning, in-depth about career fields.

·         Vault/CareerInsider – online organization guidebooks and library.

Intercultural and International Life:

·         SEVIS – Student and exchange visitor information system- tracks visa information as required by the Department of Homeland Security’s U.S. Immigration & Customs Enforcement.

Student Health and Counseling:

·         Medicat – Electronic health records.

·         UpToDate – provides evidence-based clinical decision support resources to help healthcare practitioners make the best decisions at the point of care.

TRIO/Student Support Services:

·         Webcheckout – program that manages and records detailed book information for their lending library inventory. Will be moving to Millennium.

Disability Services for Students:

·         Kurzweil 3000 – reads aloud electronic text to assist people with reading difficulties.

Academic Support Center

·         Writingcenter.carleton.edu – online appointment system for the office.

Gender and Sexuality Center:

·         Millennium – inventory and track all books that are part of the broader Carleton/St. Olaf bridge library collection, but housed in the Gender and Sexuality Center.

Julie Creamer and Linda Thornton are developing a worksheet that summaries all the technology presentations we’ve had over the past few months.  It will be a useful tool this committee can use to keep track of what’s going on in the administrative divisions.

ITS updates:

ITS interviewed a candidate last week for the Application Support Programmer position.  They’ll have another candidate on campus next week.

New technology request forms were due last week.  ITS received over 300.  We’re now assembling that data, adding additional notes, and going through the requests with the department liaisons and academic technologists. Next they will be reviewed and final decisions made by the new Request Committee in early April.  The committee members are; Baird Jarman, Patricia Langer, Fernan Jaramillo, Sue Traxler, member of Administrative Computing Advisory Committee, and Michael Decker (providing additional information and support). 

Janet Scannell, ITS’s new CTO, will be here the week of March 25th.  Leadership members are working to identify work groups to meet and connect with her that week.

Colleague Makeover – ITS has contracted with a consultant to get more help with the conversion.  There is concern within the Colleague Steering Group that we will not meet our July 4^th conversion deadline.  There is still a lot of testing to be done, report writing, and issues with printing. Our current server that runs Colleague and Unidata has exceeded its useful life and therefore has a higher risk of crashing.   It was recommended that the Colleague Steering Committee along with Janet make a decision by mid-April whether we will be able to meet the July deadline.

Meeting adjourned at 12:10pm

Submitted by,

Candyce Lelm