November 28, 2012
ADMINISTRATIVE COMPUTING ADIVSORY COMMITTEE
NOVEMBER 28, 2012
Present: Linda Thornton, Rod Oto, Roger Lasley, Dan Bergeson, Sue Traxler, Sam Patterson, Julie Thornton, Julie Anderson, Jim Fergerson
Agenda
1. Review Minutes from September 2012 and October 2012 (attached)
2. Update on Chief Technology Officer (CTO) search
3. Preliminary report on the Payment Card Industry (PCI) GAP Analysis completed the week of November 12 - 16, 2012 by Walt Conway from 403 Labs
4. Auxiliary Services Technology (Dan Bergeson/Dave Flynn)
6. Other ITS Updates:
a) Studio Abroad by Terra Dotta Updates
b) Carleton/St. Olaf ITS Collaboration Update
Review minutes from September and October 2012:
Minutes were approved with one clarification to the September minutes.
Update on Chief Technology Officer:
Last week the search committee did Skype interviews with 10 of the 58 candidates. Those 10 were then narrowed down to 6 of which the committee members made reference calls on. The committee meets again this week to select three or four to bring to campus for interviews in December. Linda brought our observations to the search committee about including students and faculty in the interview process. The committee is hoping to make an offer Winter Term. Linda will keep us informed.
Preliminary report on the Payment Card Industry (PCI):
Carleton and St. Olaf IT and Business Offices recently contracted with 403 Labs to provide each of us with a PCI compliance GAP analysis. Accepting merchant credit card payments exposes each of our institutions to regulatory standards developed to protect card holder data. Both of our institutions are aware that we are not meeting all of the compliance standards and needed additional guidance to identify options and next steps to take. After meeting for several days with both campuses, the consultant presented us with a debriefing report. The final report is due next Monday, December 3rd. Linda provided us with the following highlights from the visit:
1. Visits were made to merchant location sites on campus: AAF, Central Records, Alumni Relations, Summer Academic Programs, SERC, and others.
2. Our roadmap to becoming compliant:
a. St. Olaf Bon Appetit credit card transactions travel over our network. There is a deadline of June 30th to find a better solution.
b. Our payment gateway for credit card transactions is not compliant with PayPal. We have already made some progress to correct this. Tag on to this mail order and phone order transactions.
c. Address process issue with e-mail.
Carleton’s main focus will be working on the Bon Appetit and gateway issues to be fixed by end of June. Some forms will also need to be re-designed. We will continue to work with St. Olaf and also plan to bring in our merchant card representative from Wells Fargo.
Auxiliary Services Technology:
Dan Bergeson gave us an overview of the technology and software the departments under Auxiliary Services is responsible for. The following are highlights from his presentation.
CAMPUS SERVICES
· CS Gold – Card based transaction processing
· Micros 9700 – Dining Services point-of-sale
· EMS – Event Management System (room and vehicle scheduling)
PRINT SERVICES
· PrintNet/CopyNet – Print Submission Management
MAIL SERVICES
· Postal Soft Business Edition – addressing software
· G2 – shipping software
POST OFFICE
· Package Tracking (incoming)
AUXILIARY SERVICES
· NICE Vision – video surveillance
BOOKSTORE
· MBS Systems (inventory management)
· inSite – e-commerce order management
· Indiebound – e-commerce order management
The committee thought that this was useful information and decided to continue gathering the same type of information from our other business units. Linda will invite the Treasurer’s division, including Facilities, Security, to a future meeting.
ITS updates:
Studio Abroad – We believe OCS is waiting for a funding decision from the Dean’s office.
Carleton/St. Olaf ITS Collaboration update - The ITCT group has a solid draft of collaboration ideas which will be sent to the President’s Collaboration Group this week. The Library has a similar document. The President’s Group will then identify the items they are most interested in pursuing. Some of the ideas and initiatives in the document can be done without funding; others will involve submitting a grant proposal to the Mellon Foundation.
Several weeks ago the President’s from both colleges met with all the Library and IT staff to talk about their vision for collaboration and answer questions. Members of the collaboration groups that visited colleges on the east and west then gave us highlights and take-a-ways from those trips during the last half of the meeting.
Upcoming collaboration opportunities:
1. There will be another iPad Learning Session during Winter & Spring terms.
2. E-Book learning opportunity will also be Winter & Spring terms.
Meeting adjourned at 4:15pm
Submitted by: Candyce Lelm