September 27, 2011
ADMINISTRATIVE COMPUTING ADVISORY COMMITTEE
September 27, 2011
Present: Jim Fergerson, Joel Cooper, Sue Traxler, Dan Bergeson, Julie Anderson
Absent: Roger Lasley, Linda Thornton, Julie Thornton, Rod Oto
Agenda:
1. Review and approve minutes from 7/19/11.
2. Overview of ITS summer projects
3. ITS budget summary
4. Discuss storage of SSN’s, credit card and other information
5. Discuss ACAC agenda items for fall
Review and approve minutes from 7/19/11:
The minutes were approved with no changes.
Overview of ITS summer projects:
Joel gave the committee an overview of the many projects ITS was involved with over the summer.
§ Novell migration to Active Directory – Collab and Courses were moved.
§ Rapid Response and SCIC were combined to create a new service point – ITS Helpdesk.
§ PEPS moved to the Weitz Center – a new service point was added, the IdeaLab.
§ Weitz Center opened – computers and labs were set up. Ethernet and wireless installed.
§ All public computers were upgraded to Windows 7, MS Office, many applications.
§ Canon MFPs – began installation throughout campus.
§ Moved all printers from iPrint to Windows server printing.
§ Digital Signage was installed and brought on-line.
§ Moodle upgraded to new version and converted digital language learning from CAN-8 to Moodle
§ Core Router – upgrade and replaced for the campus.
§ Zimbra 7 upgrade.
§ OnBase upgrade.
§ Colleague – setup SQL server environment – began reporting migration process.
§ Admissions – begin migration from Recruitment PLUS to Slate.
Joel updated the committee on the progress being made and showed us an updated map of the proposed path for our second internet connection. He is continuing talks with Cogent and Charter who has a splice location at 2nd and Washington streets. We are also talking with Ties, who provides service to the Northfield schools to make Carleton a point of presence. Pursuing this option looks good. It gives us two separate routes into the campus and construction would be minimal to make the connection. Our goal is to have an agreement in place and work done by this winter. Joel will keep us updated as talks continue.
ITS budget summary:
In parallel with the Strategic Planning process that is underway, ITS has been asked to gather data to do some capital budget planning. In preparation for that, ITS staff have been updating and collecting information from their inventory and data warehouse and designing the tool for extracting information that will be useful for the college to analyze for capital planning purposes. Joel showed the committee a series of graphs that gave us a historical view of IT spending over the past 10 years. When the data gathering is complete, we should be able to better predict deferred maintenance and lifecycles of when equipment and infrastructure needs to be replaced.
Storage of SSN’s, credit card, and other information:
This topic was postponed for another meeting.
Discuss ACAC agenda items for fall:
Topics brought forth were:
1. OnBase - what’s the current state and direction we’re headed.
2. Storage of SSNs, credit card, and other sensitive information
3. Upgrades for smaller department systems
4. Data Management Group – draft of charge
5. Data Management Group – guidelines
6. Updates on SSRS, SQL server, and reporting tools
Meeting adjourned at 2:05pm
Submitted by,
Candyce Lelm